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Using Faculty tools

Last updated 1 year ago



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Completing the Faculty eligibility form

In order to apply for access to the Faculty resources and tools you must complete our online 'Faculty Access Form'.

To do this, simply click the 'access your Faculty area' button on your 'My RPS' page. You’ll then need to provide us with the name and contact details (email or telephone number) of a colleague who can confirm your post registration practice (if required). This person can be a peer, colleague, supervisor or employer. Please note this form does not require a signature from your contact.

We'll also ask a few Yes/No questions to determine your eligibility; such as accepting our terms and conditions. If you meet the basic criteria, you'll be able to complete your application by clicking the 'Complete my submission' button. If this button is disabled for you, unfortunately you have not met the minimum criteria for application.

You will receive a confirmation email within 48 hours confirming that you now have access to the full library of Faculty support tools and resources. If you haven’t received an email within 48 hours then please contact the RPS Support team.

Advanced Pharmacy Portfolio

Adding an entry

Full guidance on how to complete your portfolio can be found in the Faculty Member Handbook. This section provides details of how to use the online Advanced Pharmacy Portfolio.

  1. First, to add an entry you should choose 'Add an entry' from the portfolio page (you can get here from your dashboard).
  2. The form shown will contain a number of text-entry/selection fields for you to give details of the project or task you have undertaken:
    • Entry title – this is a short title or description to help you identify your entry. This title will be used to identify the piece of evidence throughout your Advanced Practice Portfolio.
    • Item type – this field helps to identify the category of evidence this piece fits into. Select one line from the drop down list that best describes this entry. If you don’t think your evidence fits choose “not applicable”.
    • Description – provide a brief description of your evidence which can be up to 250 characters. This can include the aim of the piece of work and what you did to achieve it.
    • Dates – give a start and a completion date to describe the period of time you were undertaking the work described. If the project is ongoing select a start date and check the 'ongoing' box.
    • Web link – if you have a web link (URL) relating to this entry cut and paste it here. For example, you could place a link to a file stored online or a weblink which demonstrates work undertaken.
    • Summary content – provide a detailed summary of the events undertaken. You can include what your aims are, what you did, whether you achieved and what further work this may lead to. If your evidence is a published article etc. you can cut and paste your abstract here.
      This box is expandable: click and drag the gray triangle in the bottom right hand corner to make the field bigger.
    • Storage location – This is a description of where the hard-copy or electronic copy is located. This can be “box under the bed” “office shelf”, removable electronic storage device, your hard drive on your PC in your work place, a web site or a on a cloud based storage system.
    • Personal code – You may already have a portfolio and therefore your own filing system to identify pieces of evidence and their location. Enter these codes here to help locate the item at a future date.
  3. Once you've filled in all the above fields, you can choose simply to add the entry or you can add and map your entry to the framework using the buttons below the form.

Mapping entries

You can now map your entries to the competencies in the Advanced Pharmacy Framework. There are two methods to doing this ‘via entry’ and ‘via framework’.

Map via entry

  • Portfolio entry – this is a drop-down menu of all the entries you have made. Select the entry you want to map to the framework
  • Evidence category – Select the evidence category that best applies to your entry. If you don’t think your evidence fits any of these categories you can choose “not applicable”.

Map via framework

  • Framework – Look at the framework and select the cluster and competencies you think your entry applies to.
    Remember: each entry usually reflects more than one competency of the framework, you will need to repeat this part of the process for each of the competencies you wish to map your piece of evidence to.
  • Stage – using the competency descriptors, select the Faculty stage you think your entry satisfies.
  • Supporting level – how strongly do you think your entry supports this competency?
    • “Minimally Supports” suggest something where you were an observer
    • “Supports” relates to something you contributed to
    • “Strongly Supports” would be something you led.
  • Impact – use this section to tell the assessors how your entry is evidence that you have achieved the competency. This section is individual to each mapping so is essential to highlight how you have achieved the competency.
    You should clarify how the evidence demonstrates the competencies in the APF you are mapping it to, therefore it’s useful to use similar terminology as the APF.


Evidence examples

Local Committee
Member of, or provide advice to, a local or Trust group or committee

Member of the governance committee
Member of group leading the development and adoption of new policy or procedure at local level
Member of directorate/ ethics committee
Member of the Trust CPD committee
Member of multidisciplinary protocol review panels

National Committee
Member of, or provide advice to, a regional, national or international group or committee.

Chair or committee member of national specialist interest group
RPS advisory panel member
Member of a national strategic body
Provide advice to professional/ strategy bodies
Member of group leading the development and adoption of new policy or procedure at national level
Member of the peer assessment team for implementation of national guidance
Member of a team that works with specialists from other hospital/organisations
Leader on education and training workforce implications of medicines management

Active Teachingrole

Tutor for Diploma students
Examiner for MSc students
Teaching at a national symposium
Honorary academic
Supervisor of medical and pharmacy student projects
Supervisor of PhD/MSc students
Lesson plans or teaching records of workshops/lectures/tutorial
CPD facilitator for pharmacy team

Educational development, design & provision

Lead role in developing formal academic qualifications
Leads education and training for UK specialist interest group
Development of education and training programmes

Active researchparticipation (includes publications)

Editor of reference book or chapters in specialist area
Published research papers
Undertakes or supervises research work
Record of the research/audit presentation (oral/poster)

Research development & leadership (also includes publications)

Coordinator of research project/local service evaluation
Leader of a project that involves a multidisciplinary team at local or national level
Peer reviewer for academic journal
Reviews of research protocols at local or national level

Professional standing & peer status

Records of consultation requests for specialist advice from within or outside of the organisation, e.g. clinicians, pharmacists, national regulatory/ advisory bodies, courts of law, NICE.
Approached to coach or mentor
Requests to speak at local or regional educational meetings/ conferences
Commissioned to author papers
Peer reviewer, of published papers or services/ practice.
Written reports and verbal presentations at meetings
Communications via various media

Expert Practice
Documented expert practice

Documented examples of management of problems in complex cases. Intervention log.
Communication/Defending of controversial information to multidisciplinary peers
Records of consultation requests for specialist advice from the organisation
Apply ideas from the literature to the specialist area
Responsibility for approving new drugs usage
Documented examples from multidisciplinary (e.g. ward round) discussions
Implementation of trial data into local practice procedures and policy

Local Management
Managing process & leadership (local level)

Development of treatment guidelines/protocols
Contribution to a local strategy for pharmaceutical care
Development of business plan for service
Introduction of new services or new ways of working
Introduction of systems to reduce risk
Coordinator of development of protocols handbook/formulary/shared care protocols
Documented audits of service quality

National Management & leadership
Managing process & leadership (national level)

Development of standards of practice at national level
Development of national guidelines e.g. drug therapy/adherence/ risk management
Contribution to a national strategy for pharmaceutical care
Contribution to a national educational strategy

Staff Management

Performance appraisal for staff
Lead role in guiding the pharmacy team through service reconfigurement /staffing changes
Feedback and notes from junior colleagues within the pharmacy team
Feedback and notes from other professional outside the pharmacy team

No sections defined
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