Partners in Health/Zanmi Lasante is searching for a Haiti based Supply Chain Management and Warehouse Expert, effective immediately.
Job Title: Supply Chain Management and Warehouse Expert,
Hôpital Universitaire de Mirebalais (HUM)
Reports to: Chief Operating Officer, HUM
Location: Mirebalais, Haiti
Start date: ASAP, 18th February 2013
Partners In Health (PIH) is an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care. Through service delivery, training, advocacy and research, PIH works to bring the benefits of modern medical science to those most in need. Headquartered in Boston, PIH has sites in Haiti and the Dominican Republic as well as Rwanda, Lesotho, Malawi, Peru, Mexico, Russia, Kazakhstan, Boston and the Navajo Nation, where we work to lessen the joint burden of disease and poverty.
Founded in 1985, at a small community clinic in Cange, PIH and Zanmi Lasante (ZL, our Haiti-based sister organization) pioneered a community-based model of care, hiring and training thousands of accompagnateurs to prevent illness, monitor needs and deliver quality health care to people living with chronic diseases such as HIV and tuberculosis. In partnership with the Haitian Ministry of Public Health and Population (MSPP), PIH/ZL has expanded to a total of 12 sites in the Central Plateau and the Lower Artibonite, serving a catchment area of 1.3 million people.
Early next year, PIH/ZL and the MSPP will open Hôpital Universitaire de Mirebalais (HUM). Located in the town of Mirebalais, 30 miles north of Port-au-Prince, the 300-bed national teaching hospital represents the biggest reconstruction project in the health sector launched in Haiti since the January 2010 earthquake. A national referral facility and teaching center, HUM was designed and built in response to a direct request from the Haitian government in accordance with the national plan to decentralize access to care and medical education. When the hospital opens, the medical campus, encompassing eleven buildings, will offer a new standard of care and provide high-quality education for the next generation of Haitian medical students, resident physicians, nurses and other clinical staff.
The HUM Supply Chain Management and Warehouse Expert will, alongside the HUM Director of Procurement, develop and implement standard operating procedures in warehouse and stock management for the HUM. S/he will be responsible for the training and mentorship of HUM depot staff, under the supervision of the hospital leadership and in conjunction with the relevant PIH/ZL teams. S/he will provide assistance in the training and rollout of OpenBoxes, PIH's inventory management software. In conjunction with the HUM Director of Procurement, Director of Pharmacy and the Boston-based International Operations team, s/he will provide guidance and procedures on the analysis of data from OpenBoxes to develop a re-supply and ordering schedule for all medications and medical consumables for HUM.
These functions are essential to the successful opening and operations of HUM and fundamental to achieving the hospital's goal of providing high quality patient care in an environment of continuous process improvement. The Expert will report directly to the HUM Chief Operating Officer.
Depot and warehouse management:
• Utilize the available space in the HUM climate controlled depot and warehouse buildings to create a logical and efficient work environment employing standards of good warehouse management.
• Devise and implement a warehouse layout system that maximizes efficiency and the floor space.
• Employment of the necessary health and safety regulation to promote a safe and effective work environment.
• Oversee the storage, packing and management of stock and provide technical support to the pharmacy team for supply management of medications.
• Become proficient in the use of OpenBoxes, PIH's inventory management system, and offer feedback for systems improvement.
• Train staff in the use of OpenBoxes in conjunction with the Medical Informatics and International Operations teams.
• Develop and implement accurate inventory and audit systems to guarantee proper record keeping for all medications and medical consumables being stored in the HUM depot.
• Develop and promote the use of stock and bin cards.
• Coordinate with pharmacy team in establishing systems for medication management at depot and ward level.
• Utilize these systems to reduce/eliminate stock-outs and minimize disruptions in hospital operations and patient care.
• Work with PIH and ZL procurement teams to coordinate shipping of HUM equipment and supplies, processing through customs and cost-efficient transport to ensure that cargo is managed at all points of the supply chain, and that all tracking and reporting deadlines are met.
• Work with the ZL warehouse teams to develop an efficient system for the physical receiving and unpacking of containers at HUM.
• Develop guidelines to ensure the proper upkeep of the warehouse and depot such that supplies are secure, appropriately stored and systematically organized.
• Develop protocols to utilize consumption data from OpenBoxes to plan re-supply orders from international and local vendors.
• Lead in the development of a staffing plan for HUM warehouse personnel and assist the Human Resources department as required.
• Mentor and train the HUM procurement staff in warehouse management; work to train a deputy director who can assume the leadership role with ongoing mentorship and feedback.
• Promote the anticipation of stock outs and work with staff to develop procedures for resolving these.
• Develop and record standard operating procedures for all components of work done by the HUM depot staff.
• Minimum of five years of experience in warehouse, supply chain and asset management in resource-limited settings.
• Excellent interpersonal and supervisory experience.
• Experience managing/supervising a dynamic team.
• Experience working effectively with teams spread out geographically.
• Experience working within a medical or health organization preferred.
• Relevant University degree preferred, higher level training and education in relevant field preferred.
• Excellent organizational and communications skills.
• Ability to respond to frequently shifting needs on the ground with flexibility while maintaining a positive approach and a sense of humor.
• Strong interest in social justice, health care, and international capacity building.
• Fluent in English and French; proficiency in Haitian Creole preferred.
If you are interested in this post and would like additional information, please see the Partners in Health website:
or contact Laura McMeel @ [email protected]