We’ve had lots of questions about revalidation - here are the answers to the most common ones.
Revalidation replaces the old CPD process
|The old process
|Record 9 CPD entries a year
||Record 6 entries a year
|Submit when called, normally every 5 years
||Submit every year*
*In 2018, you only needed to submit 4 CPD entries
From 2019 onwards you’ll have to submit
- 4 CPD entries
- 1 peer discussion
- 1 reflective account
That's 6 records in total every year.
GPhC will check you’ve submitted – and choose a percentage of your total records to review each year
GPhC will review 2.5% of the records – some chosen at random, some specifically targeted (e.g. if you’ve submitted late without good reason).
GPhC will tell you if you’re being reviewed, and when you’ll hear the results. If you meet the criteria and everything’s in order, you usually won’t be reviewed again for the next two years.
If you haven’t submitted your records, without explaining why to GPhC, they’ll start a remediation process, which gives you another chance to submit your CPD.
How many of my entries need to show planned learning?
At least 2 of your 4 entries need to show planned learning.
Planned learning means you set out to learn a specific skill or piece of knowledge, as opposed to learning something spontaneously that you later apply to your practice.
Out of the 4 learning entries you submit, at least 2 have to be planned. You can submit 3 planned entries and 1 unplanned, or even 4 planned if you like.
Both types need to be about activities from the last 12 months, and show how your learning led to real, positive impact on service users. But the format is a little different:
How are peer discussions done? What aspects of my practice can I talk about?
From 2019, you’ll need to write up a conversation you had with a peer about your practice. Talk to your peer in person, online, over the phone, in a video call…however you like.
Choose someone you can have an honest, informed conversation with about the different aspects of your work. You’ll have to declare conflicts of interest, so it is not recommended you use a friend or family member. Why not use RPS In Your Area to network and find a peer?
You can talk about your practice as a whole, or focus on just one aspect (e.g., tutoring a Pre-Reg) though if you do, make sure your other entries represent the major parts of your job.
Your write-up should cover:
- Why you chose this peer
- How the discussion helped you reflect on your practice
- What you changed as a result
- How that change benefited the people using your services
Do I have to submit a reflective written account summarising my practice over the past year?
Yes, from 2019, a reflective account is required for revalidation, covering:
- The context: where you work, who you work with, your main roles, and who uses your service
- How you met one or more of GPhC’s standards for pharmacy professionals over the last 12 months; the GPhC will provide detail of which standards you can reflect on for each year
- How users of the service benefitted as a result, with evidence and/or their feedback.
I'm in a non-patient facing job - do I still need to revalidate to stay on the register?
Yes. If you’re in a non-patient facing job such as academia, industry or regulation, you must still revalidate if you want to stay on the GPhC register.
You’ll be asked to show how your learning has helped ‘service users’ – remember, that doesn’t have to mean patients, you can write about your impact on:
- Internal colleagues
- External colleagues, from multidisciplinary teams
- End users you don’t contact directly, but who are still affected by your work – if you work in a CCG, that might mean the local population, if you’re in a lab, it might be the health professionals using the drugs you develop.
Do pharmacy technicians need to revalidate?
Yes! All the information in these sections still applies to you, so feel free to watch our webinar and read example CPD entries in the new format. You'll find guidance specifically for technicians at the Association of Pharmacy Technicians UK (APTUK).
I'm on a career break or maternity leave, do I need to tell GPhC?
Yes. If there’s anything that could affect your ability to revalidate, tell GPhC ASAP. Be aware they may ask you for evidence.
They’ll then decide if they can extend the deadline for you, allow you to submit fewer records, or skip the process for this year.