Cookie and privacy statement
At the Royal Pharmaceutical Society ('the Society') we are committed to
respecting your privacy and to complying with current applicable data
protection and privacy laws. Information you provide to the service will be
treated in accordance with the terms laid out in this statement.
This statement will
help you understand how we collect, use and protect the personal information
you provide to the service. Please take a few moments to read the statement.
Gathering and using information (data)
(i) Personal Data
The Royal Pharmaceutical Society owns the database right in the information we
collect about our members. We do not sell, share or transfer this information
except as set out in this privacy statement. We use the information to improve
our services. As a Society with regional and overseas members, it will
from time to time be necessary to pass your information between our UK office
to our employees in the US.
If during your
membership application and registration process, or your registration for
non-member access, you have chosen to provide us with personal details, that
purpose of the legitimate aims and objectives of the Society.
Any information you
provide to us (“data”) will be put onto our databases and processed by us for
marketing purposes across various channels including social media platforms,
market research, tracking of sales data, and in order to provide you with the
service and contact you or send you publications.
We may also
disclose the data to specially selected third parties and to our professional
advisers and agents for the purposes contained in this privacy statement.
Disclosure of data to third parties will only occur for the purposes of
contracting with Data Processors pursuant to a strict Data Processing
Agreement, to enable marketing campaigns for the purpose of only notifying
members regarding expired or pending expiration memberships, for new membership
opportunities or for membership renewal purposes. Should you wish for your data
not to be provided to the above mentioned third parties, please notify us
immediately and we will ensure that your wishes are adhered to. By submitting
your data to us you agree to our storage and use of the data.
The internet and
best data privacy practice are both developing. We therefore reserve the right
to revise this policy at any time. Your use of our website and services
constitutes your acceptance of the terms of this privacy statement, as revised
by us from time to time. You should therefore review this page regularly to
ensure that you are aware of any change to its terms.
website; and (b) members who use the website’s services. A cookie is a piece of
information saved in a text file that is placed on your computer’s hard drive.
We collect standard
information from visitors to the website, such as how many visitors each page
has and how many times embedded videos are viewed. This information is
The following cookies are applicable
to all visitors on our website:
Cookie set by
Reason for use
Google Analytics and Google Tag
collect anonymous information about all website visitors in order to
understand how the website is being used and this helps us improve your user
experience. For more information please visit
We embed videos on our website
using an external website called Vimeo. In order to understand how many times
videos have been watched we collect some anonymous information.
We use a website performance
tool by Pingdom to understand how the website is performing. This service
collects anonymous information about how users interact with the website.
collect information about the behaviour of visitors who visit our website
from some of our Facebook posts and adverts. This information maybe used for
measurement services and to target advertising.
sharing buttons to allow you to share some of our content on your social
networks. If you choose to share a piece of content then we will have
access to non-personal information on the number of times the content
has been shared allowing us to understand what our most popular content
is. You will need to log into a social network via the buttons on our website
before we would receive the information. For more information please visit
embed audio content on our website using an external website called Soundcloud.
In order to understand how many times videos have been watched we collect
some anonymous information.
If you are a member who has logged in
to the website, we use some session cookies to remember who you are and to
allow you to access secure areas of the site:
Type of cookie
Reason for use
These cookies are used for the
login process to keep you logged in to the website. Without these cookies the
website will not function correctly and you will not be able to login to the
secure areas of the website or visit our virtual networks.
You may decline or
disable cookies when using the website. However if you are a member of the site
and you do so you will not be to login to the secure areas of the site. You
will also not be recognised when you revisit the site.
browser, please consult your web browser's help menu for further information on
how to prevent your browser from accepting new cookies, how to have the browser
notify you when you receive a new cookie, or how to disable cookies altogether.
Further information on deleting or controlling cookies is available at
We treat all personal information as private and confidential. Other than under
the terms of this Privacy statement, the service and its moderators will not
disclose any of your information, unless:
we are legally compelled to do so;
there is a duty to the public to disclose;
disclosure is required to protect our commercial interest; or
disclosure is made at your request or with your consent.
Should you take the
decision to make a complaint about the service we have provided, we may be
obliged to forward details about your complaint, including your personal
information, to the relevant party at the time. You can be assured that they
are similarly obliged to adhere to the Data Protection Act 1998 and keep your
information strictly confidential.
Access to service The service is available only
to Society members and registered users. All users are required to go
through a registration process. When registering we collect personal
information. This information is used to deliver the interactive aspects of the
service. It will be used to monitor and evaluate how the system is used and to
update the Society's membership database.
Private email addresses These will be
used to provide the interactive features of the service and by moderators of
the system for the purpose of fulfilling their role as a moderator. Email
addresses will be passed to the Society's membership database (see section 2
(i) of this statement). Email addresses will not be available to other users of
the service nor will email addresses be passed to third parties.
Contributing content to the service
When you contribute content to the service you will be credited as the
contributor using your username. This accreditation will appear on the service
and will therefore be visible to other users. The default setting for the user
ID is your first name and surname.
The service uses email lists. The lists are not available for sale or rent to
anyone. The lists will be used by registered users of the service to link with
their professional peers to share information, experience etc. and by
moderators to fulfil their role in delivering and managing the service.
bulletins summarising new content added to this service are sent using the
users will be able to post content to the service.
Neither the Society
nor moderators have control over the content of discussion emails distributed
by other registered users and do not see emails before they are distributed and
cannot edit them prior to or after distribution. The user whose name and email
is distributed under is responsible and accountable for the content of that
email. All users, including those using a pseudonym are fully traceable on the
service and appropriate action will be taken against users who act outside of
the terms of service.
We review regularly and enhance our technical, physical and managerial
procedures and rules to protect your personal data from unauthorised access,
accidental loss and/or destruction.
The service aims to
strike a balance between protecting the information that you have given us and
giving you access to that information including the ability to change and
update it. This is achieved by enabling you to create a unique username and
password for your account. We also use industry standard secure sockets layer
(SSL) with a minimum of 128 bit encryption technology, for example, to encrypt
You must keep this
password safe and must not disclose it to anyone as it enables you to access
your personal information. The site enables you to change your password at any
time. We will accept no responsibility or liability if a third party obtains
and uses your user ID and password. You must tell us immediately if you believe
a third party may have obtained this information.
Please be aware
that communications over the internet, such as emails, are not secure unless
they have been encrypted. Your communications may route through a number of
countries before being delivered - this is the nature of the world wide web/
internet. We cannot accept responsibility for any unauthorised access or loss
of personal information that is beyond our control.
Access to your information
You can write to us at any time to obtain details of the personal
information we may hold about you.
Please write to the Data Protection Controller, Royal
Pharmaceutical Society, 66/68 East Smithfield, London E1W 1AW.
Please quote your
name and address together with your membership number. We would be grateful if
could also provide brief details of what information you want a copy of (this
helps us to more readily locate your data).
We will take all
reasonable steps to confirm your identity before providing you with details of
any personal information we may hold about you. To this extent therefore, we
would be grateful if you could provide two forms of identification such as a
copy of a driving licence, passport or document containing your signature and a
copy of a recent utility bill that confirms your address.
In accordance with
the Data Protection Act 1998 we are entitled to charge £10 to cover the
administration costs involved with this process. Please make accompanying
cheques payable to the Royal Pharmaceutical Society.
You may opt out of having your personal information used by us for marketing,
promotional or other purposes by updating your profile in the secure area of
This site may contain links to other sites. We are not responsible for the
privacy practices or the content of such websites. You should be aware of when
collect personally identifiable information.
We reserve the right to amend or modify this privacy statement at any time and
in response to changes in applicable data protection and privacy legislation.
Please check back regularly to keep informed of updates to this privacy
statement. In some cases (for example, when we make a material change to this
notice on this website.
At all times the Royal Pharmaceutical Society will remain the ultimate
data controller. In this privacy statement 'we', 'us', and 'our' means the
Royal Pharmaceutical Society.
please write to the Data Protection Controller, Royal Pharmaceutical Society, 66/68
East Smithfield, London E1W 1AW
Last updated on 25 November 2016