Portfolio Terms of Use

Portfolio User Terms

RPS offers a Portfolio as an online tool which enables RPS Members and Registered Users to electronically document the training they receive and the skills they develop and the continuing professional development they undertake in respect of:

  • Activities undertaken for annual revalidation purposes with the GPhC and to create a life long professional learning and development portfolio (MyCPD Portfolio).
  • Activities undertaken by Pharmacist Trainees during their Pre-Foundation training and placement (Pre-Foundation Portfolio).
  • Activities undertaken by Foundation Pharmacists during their Foundation years which includes the enablement of Tutors to provide training feedback to their allocated Foundation Pharmacist using the Portfolio. Additionally, Guest Users will be able to provide training feedback to Trainees where invited to do so. (Foundation Portfolio)
  • Advanced practice activities undertaken through the RPS Faculty programme to electronically document evidence of their achievement of the competencies in the advanced practice framework. Additionally, Guest Users will be able to provide assessment feedback to Faculty Pharmacists where invited to do so. (MyCPD Portfolio with Faculty Access)
  • Completion of RPS training courses (such as the RPS Transition Programme 2018-2019) which includes the enablement of Tutors to provide training feedback. (Training Programme Portfolios)

These terms and conditions (“Portfolio Terms”) govern your use of the Portfolio.

By accessing or using the Portfolio or otherwise indicating your consent, you agree to be bound by these Portfolio Terms in addition to the terms set out in Section A of our Website Terms of Use (www.rpharms.com/footer-links/-terms-conditions).

We may change or update these Portfolio Terms from time to time by posting the new version on our Website. Our updated Portfolio Terms will apply to the Portfolio from the date on which we post them on our Website. Please therefore check these Portfolio Terms when you access or use the Portfolio.

Unless otherwise defined below in these Portfolio Terms, capitalised terms have the meanings given to them in our Website Terms of Use.

Please read these Portfolio Terms carefully.

  • DEFINITIONS
    The following definitions apply in these Portfolio Terms: 
  • ACCESS TO THE PORTFOLIO
  • while s/he is a member of the Royal Pharmaceutical Society of Great Britain and is up to date with his/her membership fee payments; and
  • is registered with the General Pharmaceutical Council

“Content”

information, derived and calculated data, documents, text, software, music, sound, photographs, graphics, video, messages and other materials of any kind and in any form which is stored, distributed or presented within the Portfolio;  

“Documentation”

the document made available to Users by us from time to time which sets out a description of the Portfolio and the User instructions for it;  

“Faculty”

Means the advanced practice programme for RPS members.

“Faculty Pharmacist”

An RPS member who is undertaking the Faculty programme.

“Foundation”

a professional development programme for RPS members who are in their first 1000 days of practice, members returning to work after a career break, changing their scope of practice or practice environment, and those who are simply working steadily in their practice setting.

“Foundation Pharmacist”

A pharmacist who is undertaking the Foundation programme.

“Guest Users”

such persons, employed or contracted by the employer of a Trainee or Foundation Pharmacist or a Programme Pharmacist, who have been granted restricted guest access to the Portfolio and has a Login and have signed up as Registered Users of the Website or Assessors allocated to assess Faculty Pharmacists who have been granted restricted guest access to the Portfolio and has a Login and have signed up as Registered Users of the Website;  

“Intended Use”

  • by RPS members and Registered Users to electronically document the continuing professional development and peer review activities they undertake on an annual basis for revalidation with GPhC.
  • by Trainees and Foundation Pharmacists and Programme to electronically document the training they receive and the skills they develop during their pre-registration training;
  • By Programme Pharmacists to electronically document the training they receive and the skills they develop during any RPS training programme.
  • By Faculty Pharmacists to electronically document the achievement of the competencies in the advanced practice framework;
  • by Tutors to provide training feedback to their allocated Trainee or Foundation Pharmacist, and
  • by Guest Users to provide training feedback to Trainees and Foundation Pharmacists or assessment outcomes to Faculty Pharmacists;

“Login”

each User account for access to the Portfolio that has been allocated a username and password by us;  

“Normal Business Hours”

9.00am to 5.00pm UK time excluding Saturday, Sunday and public holidays in London;  

“Pre-Foundation”

our Pre-Foundation programme to support MPharm students and Trainees. The Pre-Foundation Portfolio is for use by Trainees, Foundation Pharmacists, Tutors and Guest Users only;  

“Programme Pharmacist”

Any individual who is undertaking an RPS training programme where Portfolio access is required to complete the relevant programme.

“Registered Users”

Any individual who is not an RPS member (including Trainees, Tutors and Guest Users) to whom we have granted access to use the Portfolio for the Intended Use and who have a Login;  

“Trainee”

a pre-registration trainee pharmacist;  

“Trainee Portfolio”

a Trainee’s own personal section of the Portfolio;  

“Tutor”

a registered pharmacist who is a colleague of a Trainee or Foundation Pharmacist and who is allocated by their employer to supervise the training of that Trainee or Foundation Pharmacist;  

“User Content”

Content uploaded and saved to the Portfolio by Users or by us on behalf of Users;  

“Users”

RPS Members, Registered Users and Guest Users;  

“Virus”

any thing or device (including any software, code, file or programme) which may: prevent, impair or otherwise adversely affect the operation of any computer software, hardware or network, any telecommunications service, equipment or network or any other service or device; prevent, impair or otherwise adversely affect access to or the operation of any programme or data, including the reliability of any programme or data (whether by re-arranging, altering or erasing the programme or data in whole or part or otherwise); or adversely affect the User experience, including worms, trojan horses, viruses and other similar things or devices;  

“Website”

our website www.rpharms.com and our associated web pages.  

2.1 The following access criteria will apply to Users of the Portfolio: -

Type of User

Access Criteria

Type of Portfolio

RPS Member

RPS members may only access the MyCPD Portfolio:

  • while s/he is a member of the Royal Pharmaceutical Society of Great Britain and is up to date with his/her membership fee payments; and
  • For a period of two years after their membership of RPS lapses and they retain Registered User Status.

MyCPD Portfolio

Faculty Pharmacists

A Faculty Pharmacist may only access the MyCPD Portfolio with Faculty Access:

  • while s/he is a member of the Royal Pharmaceutical Society of Great Britain and is up to date with his/her membership fee payments; and
  • s/he has been a pharmacist and registered with the GPhC for at least two years.

MyCPD Portfolio with Faculty Access

Trainees

A Trainee may only access the Pre-Foundation Portfolio:

Pre-Foundation Portfolio

Foundation Pharmacists

A Foundation Pharmacist may only access the Foundation Portfolio:

Foundation Portfolio

Programme Pharmacists

A Programme Pharmacist may only access the Training Programme Portfolio:

  • provided that his/her employer has subscribed to our Portfolio service; and
  • provided that the Programme Pharmacist has undertaken an RPS training programme.
  • USING THE PORTFOLIO
    • Use. Users shall use the Portfolio for the Intended Use only. We make no claim or warranty regarding the effectiveness or suitability of the Portfolio, and we will not be responsible for the result of use and reliance on the Portfolio by any User.
  • USER ROLES
    • upload, post, publish, transmit or reproduce any information that: 
  • CONTENT
    • Responsibility of Data. You may provide data and Content to the Portfolio via the Website interface.  You acknowledge that we have no responsibility for the Content provided to the Portfolio by other Users or any third party and that such Content is the sole responsibility of the originator. We make no representation or commitment as to the authenticity, reliability or accuracy and shall have no liability or obligation whatsoever in relation to such data or Content, including derivatives of such data or Content.
  • DATA PROTECTION AND PRIVACY
    • Privacy. We consider your personal data to be private and we operate the Portfolio according to our Privacy Policy (www.rpharms.com/footer-links/-cookie-privacy-policy), which we may update from time to time.
  • NETWORK CONNECTIONS
  • ACCESS AFTER REGISTRATION OR SUBSCRIPTION
    • Trainees. Our current policy is to enable Trainees to continue to access their Pre-Foundation Portfolio after completion of their pre-registration training year, provided that they continue to be a member of the Royal Pharmaceutical Society of Great Britain and are up to date with their membership fee payments. However, Trainees who become RPS Members [within two years of completion of their pre-registration training year] will have the option to retain their Pre-Foundation Portfolio for the duration of their RPS membership. We reserve the right to change our policy at any time, in which case we will use reasonable endeavours to inform Trainees of this. Each Trainee is responsible for downloading his/her Trainee Portfolio in full upon completing his/her pre-registration training year. We also draw Trainees’ particular attention towards clause 9.2 below. 
  • DELETION OF DATA
    • After completion of their pre-registration training year, a Trainee can request that we securely delete his/her Trainee Portfolio by contacting [email protected]. Once we delete a Trainee’s Portfolio it will not be recoverable, therefore all Trainees must ensure that they have downloaded a complete copy of his/her Trainee Portfolio before requesting its deletion. Without limiting clause 5.3 (Responsibility for data loss), we will not be liable for any data loss caused by any Trainee’s deletion request.
  • INTELLECTUAL PROPERTY
  • INDEMNITY
    You will defend, indemnify us and hold us harmless against claims, actions, proceedings, losses, damages, expenses and costs (including without limitation court costs and reasonable legal fees) arising out of or in connection with (a) your use of the Portfolio; and (b) your breach of these Portfolio Terms and/or our Website Terms of Use. 
  • LIMITATION OF LIABILITY
    • Loss of Data. We shall not be liable for any partial or total loss of Portfolio data. You will be liable for maintaining back-up copies of all Portfolio data.
  • LAW AND JURISDICTION

Training Programme Portfolio

Registered User

A Registered User may only access the MyCPD Portfolio:

  • If s/he has registered as a registered users of the www.rpharms.comwebsite.
    • A Tutor may only access any Portfolio to the extent required to enable him/her to provide permitted training feedback to the Trainee or Foundation Pharmacist allocated to him/her. Each Tutor is responsible for ensuring that s/he is reviewing and evaluating the Trainee Portfolio of his/her correct allocated Trainee at all times.
    • Unauthorised access. Users shall take all steps necessary to protect your account password and keep it secret. You agree that you shall not give your account password to anyone else or allow anyone else to use your password or account. You are responsible for notifying us as soon as possible if you believe that the security of your password has been compromised.
    • Our right to remove content. We have the absolute right to remove any Content and data, including any User Content or other materials that Users have included on the Portfolio that, in our sole and absolute opinion, infringes third party rights, causes offence or otherwise breaches these Portfolio Terms and/or our Website Terms of Use and Content Terms of Use. 
      • infringes any copyright, trade marks or any other intellectual property belonging to a third party, or that you otherwise do not have a right to transmit under any law or under contractual or fiduciary relationships; 
      • violates or infringes in any way upon the rights of others, including content which is inaccurate, false, hateful, threatening, abusive, offensive, harassing, unlawful, defamatory, libellous, tortious, slanderous, invasive of privacy or publicity rights, vulgar, obscene, profane, or is racially, ethnically or is otherwise objectionable; 
      • is pornographic or sexually explicit; or contains nudity unless (in our opinion) it is justified in the context of an explanation of a clinical condition; or
      • consists of links or recommendations to visit other websites that contain content which is not compliant with these Portfolio Terms or our Website Terms of Use; 
      • forge or otherwise manipulate uniform resource locators or other identifiers to disguise the origin of any content transmitted through the Portfolio or any other section of our Website, to acquire unauthorized access to restricted areas of the Portfolio or any other section of our Website, or for any other purpose;
      • promote or provide instructions, information or advice about illegal activities, promoting physical harm or personal injury against any individual or group;
      • stalk or otherwise harass another User;
    • collect or store personal data about other Users;
    • and you agree to comply with all applicable laws, regulations and codes, for example (but without limitation) the Data Protection Act 2018 (and all related and subsequent applicable data protection legislation) and the Code of Ethics for Pharmacists and Pharmacy Technicians and Professional Standards and related guidance documents.
    • Ownership and use of Content. Except as provided under these Portfolio Terms and our Website Terms of Use, we obtain no rights from you to your User Content. You consent to our use of your User Content to provide the Portfolio. We may disclose User Content to comply with any request of a governmental or regulatory body (including subpoenas or court orders).
    • Responsibility for Data Loss. We have back-up procedures for User Content but we cannot guarantee that these will be made with the frequency that Users require. You acknowledge that we are not a specialist provider of archiving or data storage or security services and accordingly all Users are responsible for ensuring they regularly back up all User Content that relates to their training to protect against an event of data loss, and: (a) in the event of any loss or damage to User Content, each User’s sole and exclusive remedy will be for us to use reasonable endeavours to restore the lost or damaged User Content from the latest back-up maintained by us; and (b) we are not responsible for any loss, destruction, alteration or disclosure of User Content caused by you or any User or third party.
    • Tutor and Guest User access. Each User acknowledges that (where applicable) their allocated Tutor or invited Guest User will be able to view and comment on all or some User Content within their Portfolio. 
    • Users agree that when they nominate a Tutor or Guest User (where applicable) that they have permission from their Tutor or Guest User to provide their details.
    • Access. Each Tutor and Guest User acknowledges that their allocated User will be able to view all User Content within his/her Portfolio, and that since (subject to these Portfolio Terms and our Website Terms of Use) the Portfolio belongs to that User, you will not be able to delete your User Content after submitting it to the User.
    • Foundation Pharmacists, Faculty Pharmacists and RPS Members. Our current policy is to enable Foundation Pharmacists, Faculty Pharmacists and RPS Members to continue to access the Portfolio at any time, provided that they continue to be a member of the Royal Pharmaceutical Society of Great Britain and are up to date with their membership fee payments. 
    • Training Programme Pharmacists and Registered Users. Our current policy is to begin deletion of the Portfolios of Training Programme Pharmacists and Registered Users two years after such Portfolios are last accessed by the relevant User.
    • Tutors. Each Tutor’s access to the Portfolio will end upon completion by his/her allocated Trainee or Foundation Pharmacist of their pre-registration training year or Foundation period respectively, or earlier if his/her employer’s subscription to the Portfolio ceases for any reason
    • We reserve the right to delete or remove any Trainee’s Trainee Portfolio after completion of that Trainee’s pre-registration training and we shall have no liability for any losses (including data loss) in relation to such deletion or removal.
    • Any User can request at any time that RPS securely delete his/her Portfolio by contacting [email protected]. Once we delete aPortfolio it will not be recoverable, therefore all users must ensure that they have downloaded a complete copy of his/her Portfolio before requesting its deletion. Without limiting clause 5.3 (Responsibility for data loss), we will not be liable for any data loss caused by any User’s deletion request.
    • Loss of Access to the Portfolio. We shall not be liable for any loss if you are unable to access the Portfolio.
    • No Unlawful Limitations or Exclusions. Nothing in these Portfolio Terms excludes either party’s liability: (a) for death or personal injury caused by negligence; (b) for fraud or fraudulent misrepresentation; or (c) for any other liability which may not be limited or excluded by law.
    • Excluded Warranties. Save as expressly provided in these Portfolio Terms, all conditions, warranties and other terms which might otherwise be implied by statute, common law or the law of equity are hereby expressly excluded to the extent permitted by law.
    • Excluded Losses. Neither party shall be liable for any (i) loss or corruption of data, (ii) loss of software or use of computer equipment, (iii) business interruption, (iv) loss of anticipated savings, (v) loss of business opportunity, goodwill or reputation, or (vi) any indirect or consequential loss.
    • Aggregate Liability. Our total aggregate liability in contract, tort (including negligence or breach of statutory duty), misrepresentation, restitution or otherwise, arising in connection with the performance or contemplated performance of these Portfolio Terms shall be limited to one hundred pounds (£100). You acknowledge that this limitation is fair and reasonable which reflects that the Portfolio is available to you at no cost to you.
    • Force Majeure. We shall have no liability to you under these Portfolio Terms if we are prevented from or delayed in performing our obligations under these Portfolio Terms, or from carrying on our business, by acts, events, omissions or accidents beyond our reasonable control, including, without limitation, strikes, lock-outs or other industrial disputes, failure of a utility service or transport or telecommunications network, act of God, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, fire, flood, storm or default of suppliers or sub-contractors.

MyCPD Portfolio

Tutors

Foundation Portfolio and Training Programme Portfolio

Guest Users

Guest Users may only access the Portfolio to the extent required to enable them to provide permitted training feedback to a Trainee or Foundation Pharmacist who has asked them for such feedback or to allow them to assess submissions by a Faculty Pharmacist.

Foundation Portfolio, MyCPD Portfolio with Faculty Access and Training Programme Portfolio

While accessing and using the Portfolio, you agree not to:

In addition, when you are a Trainee, Foundation Pharmacist or Training Programme Pharmacist you agree to back-up your Portfolio regularly throughout your use of the Portfolio and in full upon completing your training formalities.

Your warranties. You confirm and warrant to us that: (a) you have the right to upload your User Content within the Portfolio; (b) our storage, processing and distribution of your User Content in the course of providing the Portfolio will not be unlawful or infringe any third party rights (including intellectual property rights) or licences; (c) your User Content is not unlawful, libellous or in any way contravenes any requirement of law or code of practice; and (d) your User Content does not contain any Virus.


Access to the Portfolio is dependent on a stable Internet connection and you are solely responsible for maintaining such connection in order to access the Portfolio. We will not be liable for any problems, conditions, delays, delivery failures and all other loss or damage arising from or relating to your network connections or telecommunications links or caused by the Internet.


You acknowledge that we and/or our licensors own all intellectual property rights in the Portfolio, the Documentation and the Content provided by us, including all enhancements and modifications that we make. You have no rights in or to use the same except as expressly permitted by us in these Portfolio Terms and our Website Terms of Use.


These Portfolio Terms and any disputes or claims arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) are governed by, and construed in accordance with, the law of England and the courts of England shall have exclusive jurisdiction to settle any such dispute or claim.