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Using Foundation tools

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The Foundation Portfolio is a platform for Foundation pharmacists and Foundation tutors to collate and share evidence to demonstrate knowledge, skills and behaviours as defined in the Foundation Pharmacy Framework (FPF).

To ensure that you get the best use of the Foundation assessment tools it is suggested that you first familiarise yourself with the RPS Foundation Programme and our Foundation resources.

Eligibility

The RPS Foundation Programme is accessible to all RPS members, including those overseas members, but is of particular value to early careers pharmacists, i.e. those in their first 1000 days of practice post-registration, those returning to practice, those changing sectors/careers and those who support foundation pharmacist, i.e. tutors.

It can be used in all sectors and settings to support your professional development, and complements the Leadership Development Framework (LDF) and the Advanced Pharmacy Framework (APF).

My Foundation Portfolio

The My Foundation Portfolio area enables you to start, amend, mange and view your Foundation assessment tools.

Click on ▶ to expand each section and ▼ to collapse the view.

The tools have been designed for you to reflect on your practice and although you can complete them on your own, it is highly recommended that you seek the support of a tutor and/or colleagues in your workplace to help you focus on your development.

We advise you to complete a variety of Foundation practice assessments at six month intervals to allow you time to develop and also demonstrate progression. It is important to complete a variety of different assessments to demonstrate your breadth of practice and your overall skill mix.

Foundation Framework Assessment

The Foundation Framework Assessment tool is an interactive online tool based on the FPF.

Getting started

  1. Expand 'Start a Foundation Framework Assessment'
  2. Click the 'Start an assessment' button
  3. Go through each cluster and descriptor in the FPF and select the rating that reflects your current practice (see below for definitions). There are 4 clusters, 28 competencies and 90 descriptors.

1.

Patient and Pharmaceutical Care

2.

Professional Practice

3.

Personal Practice

4.

Management and Organisation

1.1

Patient Consultation

2.1

Professionalism

3.1

Gathering Information

4.1

Clinical Governance

1.2

Need for the Medicine

2.2

Organisation

3.2

Knowledge

4.2

Service Provision

1.3

Provision of Medicine

2.3

Effective Communication Skills

3.3

Analysing Information

4.3

Organisations

1.4

Selection of the Medicine

2.4

Team Work

3.4

Providing Information

4.4

Budget and Reimbursement

1.5

Medicine Specific Issues

2.5

Education and Training

3.5

Follow up

4.5

Procurement

1.6

Medicines Information and Patient Education

3.6

Research and Evaluation

4.6

Staff Management

1.7

Monitoring Medicine Therapy

1.8

Evaluation of Outcomes

1.9

Transfer of care

Each page of the Foundation Framework Assessment shows two competencies and there are 12 pages in total.

  1. Add any relevant evidence in the 'Comments' field under each competency to explain how you have demonstrated the competency and descriptors. This could be an example of an interaction with a patient, a service you have delivered, or a task/activity you have completed or been involved with.

    You can expand the field to your preferred size by clicking and dragging the bottom right corner of the box. You can also use the scroll bar to scroll up and down to view your text.
  2. Click 'Quick Save' to save your additions and amendments under each cluster. The following message will appear to confirm that details have been saved: ' Data autosaved successfully at ...'
  3. Click 'Continue' to move onto the next page
  4. Once you are satisfied that you have completed your self-assessment click 'Finish' to save it. If you have not completed and you would like to come back and amend it at a later date, just select 'Back to My Foundation Portfolio'
  5. The draft or completed self-assessment will be saved to the 'Manage your Foundation Framework Assessments' section

Please note that you can only have one draft assessment, i.e. active, at a time. If you have already made a start on an assessment, clicking ‘start an assessment’ in step 2 will pick up where you last left off.

If you start a self-assessment but do not make any selections or add any comments, it will not save (even though you click finish on the last page). You are required to make at least one selection or comment for it to save as a draft or completed assessment.

Other functions

Jump to cluster – drop down that allows you to quickly jump to the start of each cluster in the FPF
Back to My Foundation Portfolio - takes you back your My Foundation Portfolio page. Please use 'Quick save' to ensure that you do not lose any selections and text.
Back to Previous page – takes you back to the previous page. Please use 'Quick save' to ensure that you do not lose any selections and text.
X/Y completed status – provides you with details of the number of FPF descriptors you have selected. You are not expected to select all descriptors if they do not apply to your practice. The Foundation Programme is developmental, and it should be used to track and review your progress over time.

This figure may be useful for you to gain an overview of competencies and descriptors demonstrated at key milestones of your foundation practice, so you can see how you've progressed over time.

Rating definitions

Rarely

Very rarely meets the standard expected. No logical thought process appears to apply.

Sometimes

Demonstrates expected standard practice less than half of the time observed. Much more haphazard than ‘mostly’.

Usually

Demonstrates expected standard practice with occasional lapses.

Consistently

Consistently demonstrates the expected standard practice, with very rare lapses.

Not assessed – not able to make a selection as the competency/descriptor does not apply to the interaction, scenario, task, activity or service.

Previous – indicates your previous rating, so you can compare how you have progressed since your last self-assessment. Only your most recent ratings will be displayed, you will not be able to view all previous ratings.

Reflect and review your practice

Use the 'Manage your Foundation Framework Assessments' and 'View Foundation Framework Assessment from tutor' sections to reflect upon your practice and review your progress. Your self-assessments can be used alongside assessments completed by your tutor to highlight your strengths and areas of good practice, and also areas for development. This may prompt you to create a personal or professional development plan, which can be used for appraisals, continuing professional development (CPD) activities, or further learning and development opportunities.

Manage your Foundation Framework Assessments

Your draft and completed Foundation Framework self-assessments will be listed here in descending date order, most recent assessments first. Use the arrows next to the column titles to change the view order according to your preferences.

The search box will allow you to refine assessments by key terms, names, or dates.

Date completed – date you completed your self-assessment
Status – status of assessment. Draft versions are editable, completed versions are read-only
Progress – indicates % of FPF descriptors selected (is a % of 90 descriptors)
Days left to finish – only visible for draft self-assessments. You have 90 days from the start date to edit the assessment. Once 90 days has elapsed the assessment will automatically become completed and you will no longer be able to make edits.
Finish – changes the status to ‘complete’. You will not be able to make edits once the assessment has been completed.
Discard – deletes assessment. Please note that once deleted the assessment cannot be retrieved.
Edit – enables you to edit a partly completed (draft) assessment
View – enables you to view read only versions of your self-assessments
Export pdf – downloads a pdf version which you can share with others, e.g. your colleagues, tutor(s), and manager(s).

You are only able to view 5 assessments at a time in the summary list, use the < Previous and Next > arrows to view assessments on other pages.

View Foundation Framework Assessments from my tutor

View Foundation Framework assessments completed in descending date order, most recent assessments first. Use the arrows next to the column titles to change the view order according to your preferences.

The search box will allow you to refine assessments by key terms, names, or dates.

Last modified – date that tutor last made amendments
Date completed – date your tutor completed your assessment
Tutor – name of your tutor or colleague completing your assessment
Status – status of assessment. Draft versions are editable, completed versions are read-only
Progress – indicates % of FPF descriptors selected (is a % of 90 descriptors)
View – enables you to view assessments completed by your tutor. These are read-only and you will not be able to amend these versions.
Export pdf – downloads a pdf version which you can share with others, e.g. your colleagues, tutor(s), and manager(s).

You are only able to view 5 assessments at a time in the summary list, use the < Previous and Next > arrows to view assessments on other pages.

Foundation assessment tools

These assessment tools allow you to gather evidence of FPF clusters and competencies. They should be completed with peers and colleagues, and discussed with a tutor.

Remember, these are developmental tools, and are not designed as assessments that are 'passed' or 'failed'. They identify areas of good practice and can help to highlight areas for further development.

In order to get the greatest benefit from the assessment, feedback should be provided as soon as possible after it has taken place. This should only take about 5 minutes at the end of the session.

Completing a Foundation Assessment tool


Click on ▶ to expand each section and ▼ to collapse the view.

1. Select 'Download' to download, view and save a Word version of the assessment tool

2. Complete the form with your tutor and colleague as advised in the help guides

3. Once the form is complete, you can upload the form by bring up the relevant assessment section. Before you upload ensure the Word document is saved on your computer.

4. Click 'Select file' and select the assessment document from your saved location. Please note that you can only upload Word, txt, PDF, PNG, JPEG file types.

5. Enter a unique description. Please note that there is a 75 character limit (including spaces) on the description.

6. Click 'Upload document'. The file will be added to the table in ascending date order, most current at the bottom.


Once an assessment has been uploaded it cannot be amended. You can however delete the assessment by clicking on the Delete icon and upload a replacement assessment. Please note that once an assessment has been deleted it cannot be retrieved by the RPS.

You can also edit the description if a typographical error has been made. Simply click on the Edit (pencil) icon, make the appropriate amendment and click the tick icon to accept the change.

There is no limit to the number of assessments you can upload.

Managing your Foundation Assessment tools

You can view all your previous assessment tools, download and share them

at any time. They are saved under the 'My Foundation Portfolio' area of

your dashboard.

Case Based Discussion

What is it?


This tool is a retrospective evaluation of your input into patient care. It assesses clinical decision-making and the application or use of pharmaceutical knowledge in the care of your own patients. This should take approximately 30-40 minutes to complete (this includes time to complete the form and discussion).


How should it work?


This form of assessment involves an experienced colleague, or tutor questioning you about the care you have provided for a patient, allowing the assessor to explore your understanding of specific issues (from pharmacology and pathophysiology to monitoring and counselling). It also enables the discussion of the ethical and legal framework of practice (when appropriate), and in all instances, it allows you to discuss why you acted as you did.


To get the most out of this learning experience, at the completion of the assessment, you and your assessor should identify agreed strengths, areas for development and develop an action plan to assist with your development.


Completing the form: Tips for assessors


Pharmaceutical needs assessment

Practitioner has identified correctly the pharmaceutical care needs for the patient. The practitioner is able to prioritise the pharmaceutical care problem appropriately.


Treatment recommendations

Can discuss the treatment of the main medical problem – evidence-based treatment guidelines, drug therapy (mechanism of action of drugs, dosage range, key pharmacokinetic data, cautions, contra-indications, common side effects, major drug interactions, patient counselling points)


Patient monitoring and follow up

  • Can discuss the rationale for the monitoring of the patient’s pharmaceutical care.
  • Can demonstrate practical ongoing and appropriate monitoring of therapy (for example end-of-bed carts, biochemistry, haematology, drug level records in booklets/cards, PMR data).
  • Can discuss and demonstrate how the care of patient was managed in conjunction with the wider healthcare team.

Professionalism

  • Demonstrates ability to prioritise; and was timely and succinct
  • Can show an ethical approach and awareness of any relevant legal frameworks
  • Has insight to own limitations
  • Considers interface issues

Overall clinical judgement

Can discuss own judgement, synthesis, caring, effectiveness, for this patient

Pharmaceutical Care Assessment

This tool is also known as a Clinical Examination (CEX) or mini-CEX.

What is it?

This tool is useful for assessing skills, attitudes and behaviours essential to the provision of high quality care, in particular helping you to show competency in two clusters of the Foundation Pharmacy Framework (FPF): Patient and Pharmaceutical Care, and Personal Practice. It is a snapshot of your practice, involving the observation and assessment of you in your day-to-day work. This usually takes about 15-20 minutes to complete, which includes time for discussion.

How do I use it?

This tool can be used to assess the provision of pharmaceutical care to patients in a number of settings, including:

  • At the bedside care
  • At an outpatient hatch
  • Over the counter
  • In a consultation room
  • In an outpatient clinic
  • Observation of a pharmacist answering medicines related queries over the phone

Your assessor should aim to observe encounters where the patient is new to you, as this will allow you to demonstrate a wide range of skills to your assessor. Examples of encounters include: a new patient in an community setting or a patient prescribed new therapy, a patient newly admitted to hospital or newly transferred to your ward, a new outpatient or day case patient, a new caller requesting information over the phone.

You may be questioned by your assessor about your process, decision making and prioritisation during your interaction with the patient, although interruptions during your patient encounter will be minimal and may take place at the end of the assessment.

In order to demonstrate a number of competencies, it is a good idea to try and reflect a different clinical problem each time you undertake a Pharmaceutical Care Assessment.

At the end of the encounter, you and your assessor should identify and agree strengths, areas for development in addition to an action plan showing objectives for future patient encounters.

Completing the form: tips for assessors

Patient and Pharmaceutical Care

Practitioner improves professional practice in order to benefit patient care

  1. Patient consultation
  • Patient consent - satisfactorily obtains patient consent if appropriate
  • Patient assessment - uses appropriate questioning to obtain all relevant information from the patient
  • Consultation or referral – appropriately refer pharmaceutical or health problems
  • Recording consultations – documents consultations where appropriate in the patient’s records
  1. Need for the medicine
  • Relevant patient background – retrieves relevant or available information
  • Medicine history – documents on accurate and comprehensive medicines history when required
  1. Provision of medicine
  • The prescription is clear – ensures the prescriber’s intentions are clear for any patient
  • Ensure the prescription is legal
  • Ensure the correct medicine is dispensed
  • Ensure the medicine is dispensed in a timely manner
  1. Selection of the medicine
  • Medicine-medicine interactions – indentifies and prioritise medicine-medicines interactions; takes appropriate actions
  • Medicine-patient interactions – identifies and prioritise medicine-patient interactions; takes appropriate actions
  • Medicine-disease interactions – identifies and prioritise medicine-disease interactions; takes appropriate actions
  • Patient preference – identifies patients preference in relation to the therapeutic
  1. Medicine specific issues
  • Ensures appropriate dose for any patient
  • Selection of dosing regimen – ensures appropriate route for any patient; ensures appropriate timing of dose
  • Selection of formulation and concentration – ensures appropriate formulation for any patient; ensures appropriate concentration for any patient
  1. Medicines information and patient education
  • Public health – provides health care and healthy living advice appropriately
  • Health needs – takes into account the patient’s individual circumstances
  • Need for information is identified – identifies the need for information in any patient
  • Medicines information – communicates accurate and appropriate medicines information according to the needs of the patient and/or other health care professionals
  • Provides appropriate written and verbal information – provides appropriate written and verbal information to improve adherence to the therapeutic
  1. Monitoring medicine therapy
  • Identifies ways to manage medicines problems
  • Accurately prioritises identified medicines problems
  • Applies the use of clinical and non-clinical guidelines
  • Resolution of medicines and pharmaceutical care problems – appropriately takes action to resolve or refer any identified problems
  • Record of contributions – appropriate documentation of any intervention or optimisation is completed
  1. Evaluation of outcomes
  • Appropriately assess the impact and outcomes of therapy
  1. Transfer of care
  • Ensuring patients safety when they are transferred between care providers


Personal Practice

Practitioner uses knowledge and research to inform and improve practice

  1. Gathering information
  • Accesses information - is able to access information from appropriate information sources
  • Up to date information – keeps concurrent information needed on a day to day basis
  1. Knowledge
  • Pathophysiology – demonstrates knowledge of pathophysiology
  • Pharmacology – is able to discuss mechanisms for medicines
  • Adverse events – is able to describe the major side effects of medicines and link to pharmacology
  • Interactions – is able to describe mechanisms of interactions
  1. Analysing information
  • Appropriately identifies problems
  • Synthesises and analyses information – is able to analyse and synthesise key elements form information gathered
  • Logical approach – demonstrates a logical process to problem solving
  • Displays critical thinking – uses the principles of scientific enquiry to investigate a medicine or practice related issue
  • Appraises options
  • Decision making – demonstrates clear decision making
  1. Providing information
  • Provides accurate information
  • Provides relevant information
  • Provides timely information
  • Provides information according to patients needs
  1. Follow up
  • Ensure resolution of problem

Overall Clinical Care

An assessment that summarises all of the above in terms of outcome for the patient.

Direct Observation of Practical Skills

What is it?



Directly Observed Practical Skills (DOPS) is a method similar to the

PCA/CEX that has been designed specifically for the assessment of

practical skills. This tool is useful for demonstrating competence in a

range of practical activities. The observed process should take no

longer than 15 – 20 minutes, and a further 5 minutes should be allocated

for obtaining feedback.



How should it work?



You should choose an activity that forms part of your day-to-day

workload. Your assessor can be your tutor or a manager and should be

experienced in the activity being assessed. Below you will find details

to assist your assessor during this process.



At the end of the observed activity, you and your assessor should

identify and agree strengths, areas for development in addition to an

action plan showing objectives for future practical activities.



Examples of activities that could be assessed using a DOPS:

  • Prescription validation
  • Risk assessment (e.g. suitability of formulation for children)
  • Completion of relevant documentation (e.g. unlicensed product request form, worksheets)
  • Drug administration (e.g. calculation, correct device, route, matching prescription to drug delivery)
  • Error management (e.g. dispensing error, incorrect storage, incorrect preparation)
  • Receive an enquiry
  • Retrieve relevant information to answer an enquiry (e.g. from text/paper resources, electronic databases, or websites)
  • Provide a response to an enquiry (e.g. letter, email, telephone, face to face)
  • Final check of prepared product
  • Measurement and monitoring of blood pressure, cholesterol, blood glucose levels
  • Administration of flu vaccines
  • INR checks
  • Fitting for compression stockings
  • Dispensing of purchased unlicensed products
  • Assessment of compatibility or stability (e.g. two drugs in a syringe driver, new supplier of chemotherapy drug)
  • Preparation of products (e.g. aseptic, extemps, paediatric formulations)

Completing the form: tips for assessors



The process is practitioner led. The practitioner chooses the assessor and the task. The task should be

representative of their workload. The observed process should take no

longer than 15 – 20 minutes. Immediate feedback should take no longer

than 5 minutes. Please ensure the patient is aware that an assessment is

being undertaken, if appropriate.



Should I have been asked to be an assessor?

You need not have prior knowledge of the practitioner. You should be a

pharmacist with experience and expertise in this task. Assessor training

is helpful in any assessment process so please read the entire

assessment form and this written training.



Difficulty of task

Please score the difficulty of the task for a practitioner who is

undertaking Foundation Training. Please score as simple, challenging, or

complex.



KSEB 2

This includes discussion of the task, possible complications and their management



KSEB 5

Seeks help where appropriate e.g. if working with a new protocol or with a complex patient



KSEB 6

Post-task management e.g. disposes of empty vials, syringes; files

documentation appropriately. Including action taken if things do not go

as planned.



KSEB 7

Disseminates information appropriately, provides feedback appropriately if an error has occurred.



KSEB 9

Shows respect, compassion, empathy; establishes trust; respects confidentiality; behaves in an ethical

manner; awareness of legal frameworks; awareness of limitations



Feedback

This should be undertaken in a timely, sensitive manner, and in a suitable environment. Return the form to the practitioner.

Medication Related Consultation Framework

This tool is also known as a Consultation Skills Assessment.



What is it?



This is a reflective tool that can be used to support the development

of your consultation behaviours and skills, and particularly helps you

to develop and demonstrate competencies in cluster 1 of the FPF –

Patient and Pharmaceutical Care. This tool provides a structured

approach to reviewing a patient’s medicines to identify any problems

they may have, including how the patient adheres to their treatment.

This assessment can take between 10-30 minutes (this will depend on the

patient in question).



When can it be used?



There are many formal and informal opportunities where this tool can be of use. These include consulting with patients:

  • On admission, during their stay or upon discharge from hospital
  • Day care cases (such as patients attending for renal dialysis units)
  • Out-patient clinics (such as anti-coagulant clinics)
  • Medicines Use Review service (MUR, in England and Wales), New Medicines Service (NMS, in England) and Discharge Medication Review (DMR) service (in Wales) and the Chronic Medication Service (in Scotland)
  • Managing minor ailments
  • Supply of emergency hormonal contraception (EHC)
  • Medication reviews with patients in GP surgeries.
  • Specialised pharmacist-led clinics (such as hypertension or heart failure clinics)
  • Pharmacists using their independent prescribing skills
  • How should it work?

The consultation skills assessment can be used as a reflective tool or as a peer assessment tool.



Reflective tool

After familiarising yourself with the tool, undertake a consultation and

use it as a reflective tool to identify your strengths and weaknesses.

This will enable you to identify your CPD needs. We would suggest that

you do this as soon as possible after the consultation. You may wish to

take some notes of the consultation, to help you remember the key

aspects.



Peer assessment

This tool can be used by others observing your consultation to provide

real-time feedback on your performance. This can help you to identify

further areas for development. Remember that patients can also provide

helpful feedback on the consultation process. You may also wish to

record (voice or video) a consultation (with the patient’s permission)

and use this as the basis for your reflections. Whether they are actor

patients or real patients, this can be one of the most effective sources

of feedback.



Completing the form

Step 1 – rating your consultation

After you have conducted a consultation with the patient, look at each

section of the tool and rate how well you did for each activity or

behaviour. Allow yourself at least 15 minutes to do this properly. You

may wish to add a description of the setting at the top of the

framework/form and document relevant information about the patient case

(anonymised). For example the patient’s age, number of medicines,

purpose of the consultation.



Step 2 – document your reflections

You might find it helpful to write key comments or reflections on the

paperwork. Make sure you provide specific examples of your strengths and

weaknesses which allow you to target your CPD needs. You may also wish

to consider how this consultation compares to how you generally consult

with patients. You can also compare this to previous consultations and

track your progress over time.



Step 3 – planning your learning

Choose a few key areas for further development and plan how you will

achieve this learning. Simply, completing this exercise by reviewing

your performance against the tool can, in itself address some of your

development needs. Make sure that you don’t focus on too many learning

needs at a time. It is important to select specific areas to concentrate

on, rather than trying to cover too much in one go.

Peer Assessment Tool (Foundation)

Information for practitioners

The Foundation Peer Assessment Tool (PAT) (also known as 360° assessment and multi-source feedback (MSF)) is derived from the Sheffield Peer Review Assessment Tool (SPRAT), which is increasingly used in healthcare as a formative assessment tool. It comprises of a self-assessment and feedback from a range of peers, including colleagues, managers, supervisors, and patients. The PAT process should to be completed every 6 months to help you identify areas of good practice and areas for development.

The Foundation PAT has been contextualised for pharmacy practice and consists of 19 competencies mapped to three clusters of Foundation Pharmacy Framework (FPF) {hyperlink to resource}:

  • Patient & Pharmaceutical Care
  • Professional Practice
  • Personal Practice

Getting started

There are 3 elements to the Foundation PAT:

  1. Your self-assessment
  2. Feedback from your peers
  3. Feedback from your Tutor

Peer nomination and feedback

You are required to nominate a minimum of three peers who can provide comments and feedback on your professional practice as a pharmacist.

Peers may include:

  • GPs, nurses, dentists and other health and social care professionals that you have working relationships with.
  • Other pharmacists within and out with your organisation e.g. colleagues you have collaborated with or someone who works alongside you.
  • Pharmacy Technicians and other pharmacy support staff you work alongside.
  • Pre-registration pharmacists and undergraduate MPharm students who you have supported and/or mentored.
  • Non-pharmacy colleagues within your organisation such your area manager, line manager, or team manager, who you work with.
  • Mentees or your own mentor(s).
  • Patients

You should think about individuals who can provide feedback on your overall breadth of practice across the FPF to support your professional development.

Before you enter your peers’ details on the electronic form, you should get this approved by your Tutor. They can provide you with a view of whether your chosen peers are suitable. If you are struggling to decide who to nominate they can also provide you with some suggestions.

We also advise that you speak to your peers about the PAT process and the Foundation Programme (if they are not aware of it already) before nominating them, as this will encourage them to complete the form and avoid delays to the process. We have developed A Peer’s Guide to the RPS Foundation Peer Assessment Tool {hyperlink}, about the tool, which you can share/send.

N.B. There is no limit on the number of peers you can nominate, however we recommend between five to ten ensure that you obtain valuable feedback from a range of individuals, and remember that not all your peers will respond.


Foundation Tutor and peer nomination

  1. Expand “Nominate peers”
  2. Click “Nominate peers”
  3. Foundation Tutor

a) Enter the membership number and email address of your Tutor (please ensure you have their permission to do this). If you notice that the name of your Tutor is incorrect, please contact them to check you have the correct membership details.

  • If the Full Name field remains blank, this is an indication that the details are incorrect or your Tutor may not meet the RPS Foundation Tutor requirements. Again, please contact your Tutor directly to check that you have the correct details.
  • If all details are correct but an error is still displayed, please advise your Tutor to get in touch with [email protected]
  1. Nominate Peers

a) Enter the details for a minimum of 3 peers

  • First name
  • Last name
  • E-mail
  • Profession/relationship – this describes the working relationship with your peer

b) Click “Add” to add your peer to the table/list

  • Reset – clears the fields so you can re-enter the necessary information
  • Edit icon (pencil) – enables you to amend the name or email address in the event of a typographical or spelling error
  • Delete icon (cross) – deleted the entry from the list
  • Cancel icon (circle with diagonal line) – cancels editing

c) Repeat for as many peers as necessary

d) Once you are happy with your list of peers, click “E-mail my Tutor and peer”

  1. You will be directed to a confirmation page to confirm this has been successful.

Managing your peer assessments

Once the PAT process has been initiated your peers will have 30 days to provide feedback, your Tutor will then have 90 days to complete their review.

If a minimum of three peers have not completed an assessment within the 30 day period, the whole process will be terminated and you will need to restart the process by nominating new peers.

You can view, manage and check the progress of your peer assessments by logging into My Foundation Portfolio {hyperlink}.

  1. Expand “Mange Foundation peer assessments”
  2. You will see a table summarising the status of each peer assessment
  • Name of peer
  • Email address of peer
  • Date due – this is 30 days from the date you nominated the peer
  • Status – “Not started”, “In progress” or “Completed”
  • Tutor review status – this displays the name of your Tutor and indicates the status of their review. This will usually be “awaiting assessments”
  1. If you notice that the email of your peer is incorrect, click “Re-send” to amend their details and send a new email.
  2. You can also use the “Re-send” option to send an email reminder to your peer, particularly if you notice that the due date is approaching and your peer has not started their assessment or if it is still in progress.

Reminding peers

Your Tutor will be promoted to complete their review only when a minimum of three peers and your self-assessment has been completed.

If you have completed your self-assessment, but notice that you’re a minimum of three peers have not provided their feedback within 30 days, you can remind them to complete their assessment using the “Re-send” option, or nominate new peers.

If you are using this process your current/new peers will only have 14 days to provide feedback. If peers do not complete this within 14 days the PAT process will be terminated.

Nominating new peers

You can only nominate new peers when the current PAT process is complete or if it is terminated due to insufficient peer responses and if you have failed to complete your self-assessment.

Simply follow the step above for Foundation Tutor and peer nomination.


Completing your self-assessment

The self-assessment function will only appear once you have nominated your peers. You will also receive a link to your self-assessment upon completing the peer nomination process.

  1. Expand “Start my Foundation self-assessment”
  2. Click on “Start my Foundation self-assessment”
  3. Reflect on your practice over the past 6 months and rate yourself for each competency. There are three clusters and 19 competencies in total. Please note that you must select a rating for each competency in order to proceed onto the next page.
  • Save and continue later - Saves the assessment. You will be able to come back to edit and/or complete it at any time.
  • Next - Moves you onto the next page
  • Previous - Takes you back to the previous page
  1. Once you have given yourself a rating for each competency, click “Finished” to save the assessment and submit this to your Tutor. Please note that once you click ok to submit you will not be able to edit your assessment.

Feedback from your Tutor

Once you have completed your self-assessment and the minimum of three peers have completed the PAT form, your Tutor will receive a notification (by email) to review the ratings and comments. They will have an opportunity to add their own comments and feedback. They must complete this within 90 days of when you first nominated your peers.

You will receive an email from your Tutor when the report is complete. We recommend that you arrange a meeting with your Tutor to discuss the details of the report.


Managing your PAT reports

All completed PAT reports are saved on your Foundation portfolio; you can view these at any point by logging back into My Foundation Portfolio {hyperlink}. This enables you to compare and track your progress over time.

  1. Expand on “View completed Foundation peer assessments”
  2. Click on the date to view the desired report

You can share a pdf version of the report with your colleagues, diploma tutors, Foundation Schools, managers, etc by clicking “Export to pdf”, saving it and sending in an email.

Your Tutor will also have a record of your PAT report saved in their Foundation tutor area for their records.

Information for tutors

The Foundation Peer Assessment Tool (PAT) (also known as 360° assessment and multi-source feedback (MSF)) is derived from the Sheffield Peer Review Assessment Tool (SPRAT), which is increasingly used in healthcare as a formative assessment tool. It comprises of a self-assessment by your Foundation pharmacist and feedback from a range of peers, including colleagues, managers, supervisors, and patients. The PAT process should to be completed every 6 months to help you and your Foundation pharmacist identify areas of good practice and areas for development.

The Foundation PAT has been contextualised for pharmacy practice and consists of 19 competencies mapped to three clusters of Foundation Pharmacy Framework (FPF) {hyperlink to resource}:

  • Patient & Pharmaceutical Care
  • Professional Practice
  • Personal Practice

Getting started

There are 3 elements to the Foundation PAT:

  1. Feedback from peers
  2. The Foundation pharmacist’s self-assessment
  3. Tutor feedback

Peer feedback

Your Foundation pharmacist is required to nominate a minimum of three peers who can provide comments and feedback on their professional practice as a pharmacist.

They should seek advice from you before nominating peers; this ensures that they are selecting appropriate peers who can provide useful and constructive feedback. If you are not happy with the suggested list we would advise that you discuss this with your Foundation pharmacist directly.

Once your Foundation pharmacist has nominated their peers, you will receive an email as a notification. Each peer has 30 days to provide feedback. You can view the status of each assessment by logging into your Tutor Area {hyperlink}.

  1. Expand “Peer assessment reviews”
  2. The status of each assessment is displayed according to the practitioner’s name.
  • Foundation pharmacist – name of your Foundation pharmacists
  • Peers’ assessments: Status – “Not started”, “In progress”, “Completed” or “Terminated”. Expand the section to view the status of each individual peer assessment
  • Peers’ assessment: Date due – date minimum of 3 peer assessments are due
  • Practitioner’s self-assessment: Status – “Not started”, “In progress” or “Completed”
  • Practitioner’s self-assessment: Date due – date Foundation pharmacist’s self-assessment is due. This is usually the same as the Peers’ assessment: Date due.
  • PAT report: Status – “Awaiting assessments”, “Not started”, “In progress”, “Completed” or “Terminated”
  • PAT report: Date due – date your review and comments are due, usually 90 days from the date the PAT process was initiated.

Foundation pharmacists’ self-assessment

Your Foundation pharmacist is also required to self-assess their practice over the past 6 months, and similarly to the peer assessments, this has to be completed within 30 days of initiating the PAT process.

Tutor feedback

You will receive an email advising you when your Foundation pharmacist has completed their self-assessment and a minimum of 3 peer assessments have been completed. You can follow the link to review the feedback and add your comments, or wait until the due date when all peers have had the full time allowed to complete the form.

  1. Follow the link to the “Tutor Area”
  2. Under the Foundation Peer Assessment section, expand “Peer assessment reviews” to view details of reviews
  3. Select “View review”
  4. Review the ratings and comments (see below for an example of the report)
  5. Add your comments under the “Tutors comments and suggestions” section
  • My Tutor area – takes you back to the main page
  • Export to pdf – creates a pdf file that you can save
  • Save – saves any text you have entered
  • Email report to my Foundation pharmacist – sends a pdf version to your Foundation pharmacist
  1. Once complete, click “Email report to my Foundation pharmacist”. There is no need to click save, as the form will automatically save on selecting “Email report to my Foundation pharmacist”. Please not that once selected you will not be able to return and edit your comments.
  2. A pdf file will be saved to your Tutor area.
  3. You view the report by selecting “View review”

Reminder to peers

Your Foundation pharmacist will have an opportunity to remind peers to complete their assessments if 30 days has elapsed and the minimum of 3 peer assessments have not been received. They can also nominate new peers as necessary. If this process is used, current/new peers will only have 14 days to provide feedback.

Terminated PATs

The PAT process may be terminated due to the following reasons:

a) Minimum of 3 peers have not provided feedback within the required timeframe

b) Your Foundation pharmacists has not completed their self-assessment within the required timeframe

c) You have not completed your Tutor review and provided feedback within the required timeframe

If the PAT process has been terminated your Foundation pharmacist will be required to start the process again.

Information for peers

The RPS Foundation Programme

The Royal Pharmaceutical Society (RPS) is proud to be the professional body for pharmacists and pharmacy in England, Scotland and Wales. We are dedicated to supporting pharmacists at all stages of their career, from student through pre-registration, to a newly qualified pharmacist and beyond. We offer the leadership, support and development that our members need to fulfil their potential.

The RPS Foundation Programme was launched in January 2014 and supports pharmacists with their professional development. It is for all pharmacists but is particularly of value to pharmacists in their early careers, those returning to work after a career break, and those changing their scope of practice or practice environment. By working their way through the framework and assessment tolls, pharmacists are able to identify areas of good practice and areas for development, which will enable them to focus their learning and development. This ultimately benefits patients, and supports the delivery of safe and effective care and pharmacy services.

The PAT and its uses

The Foundation Peer Assessment Tool (PAT) (also known as 360° assessment and multi-source feedback (MSF)) is often used in healthcare as a formative assessment tool. It comprises of a self-assessment that is completed by the pharmacists and feedback from a range of peers, including colleagues, managers, supervisors, patients, and yourself.

You will be asked provide ratings and comments on a pharmacist’s performance over a 6-month period around:

  • Patient & Pharmaceutical Care
  • Professional Practice
  • Personal Practice

These are clusters in the Foundation Pharmacy Framework, a tool that has been developed to support pharmacists to achieve skills and behaviours to advance their practice.

Completing the PAT

You will receive or may have already received an email requesting you to complete a Foundation PAT for a pharmacist.

Step-by-step guide:

  1. Click on the encrypted link to the PAT form
  2. Enter the required information (email address and password provided in your email). HINT: Copy and paste the password into the field.
  3. Provide a rating for each competency by clicking on the radio buttons. The section below provides further information on what each rating means.
  4. Provide additional comments for each cluster in the provided field. This may be an example from practice, what you have observed or experienced working with the pharmacist. Please indicate any areas that were particularly good and any suggestions for improvements. Please note that you can leave this blank or indicate where this is not applicable.
  5. Click on “Next’ to proceed onto the next page
  • Save and continue later - Saves the assessment. You will be able to come back to edit and/or complete it at any time using the same encrypted link provided in your email.
  • Previous - Takes you back to the previous page
  1. Once all required fields have been completed click on “Complete” to submit the form. Once your form has been submitted you cannot make any amends.

You will have 30 days to complete the PAT form on receiving an email request from a Foundation pharmacist, after this period the link will no longer be valid.

If you experience any problems completing the form or have questions about the process, please speak to the pharmacist directly.

Tutor area

The Tutor Area is for Foundation tutors to assess foundation pharmacists and in future approve assessments, such as the peer assessment tool (PAT).

Currently, only the Framework Assessment tool is available, new tools will be launched throughout 2015. Please check the RPS website and this page for the latest updates.

Getting started

  1. Expand 'Start a Foundation Framework Assessment for a member'

  2. Click the 'Add an assessment' button

  3. Enter the RPS membership number of the foundation pharmacist. You can obtain this from them directly. You are advised to ask for their consent to use their membership number for the purposes of completing an assessment. Please refer to our Tutor Guidance for further information (coming soon).

  4. The foundation pharmacist's name will appear in the First name and Last name fields. Please ensure that this is correct before you proceed.
    If this in incorrect you should contact the pharmacist in the first incidence to confirm details. If there are still issues please advise the pharmacist to get in contact with the RPS Support team directly.

  5. Click 'Start assessment' to continue

  6. Go through each cluster and descriptor in the FPF and select the rating that reflects the current practice for your Foundation pharmacist (see below for definitions). There are 4 clusters, 28 competencies and 90 descriptors.

1.

Patient and Pharmaceutical Care

2.

Professional Practice

3.

Personal Practice

4.

Management and Organisation

1.1

Patient Consultation

2.1

Professionalism

3.1

Gathering Information

4.1

Clinical Governance

1.2

Need for the Medicine

2.2

Organisation

3.2

Knowledge

4.2

Service Provision

1.3

Provision of Medicine

2.3

Effective Communication Skills

3.3

Analysing Information

4.3

Organisations

1.4

Selection of the Medicine

2.4

Team Work

3.4

Providing Information

4.4

Budget and Reimbursement

1.5

Medicine Specific Issues

2.5

Education and Training

3.5

Follow up

4.5

Procurement

1.6

Medicines Information and Patient Education

3.6

Research and Evaluation

4.6

Staff Management

1.7

Monitoring Medicine Therapy

1.8

Evaluation of Outcomes

1.9

Transfer of care

Each page of the Foundation Framework Assessment has 2 competencies and there are 12 pages in total.

  1. Add any relevant evidence in the 'Comments' field under each competency to explain how they have demonstrated the competency and descriptors. This could be an example of an interaction with a patient, a service you have delivered, or a task/activity they have completed or been involved with.

    You can expand the field to your preferred size by clicking and dragging the bottom right corner of the box. You can also use the scroll bar to scroll up and down to view your text.

  2. Click 'Quick Save' to save your additions and amendments under each cluster. The following message will appear to confirm that details have been saved: ' Data autosaved successfully at ...'

  3. Click 'Continue' to move onto the next page

  4. Once you are satisfied that you have completed the assessment click 'Finish' to save it. If you have not completed and you would like to come back and amend it at a later date, just select ‘Back to Tutor Area’

  5. The draft or completed assessment will be saved to the 'Manage Foundation Framework Assessments' section and the foundation pharmacist's portfolio area too. You will not be required to send copies to them as they will also be able to download a PDF version.

Please note that you can only have one draft assessment, i.e. active, per foundation pharmacist at a time. If you have already made a start on an assessment, clicking 'start an assessment' in step 2, enter in the relevant RPS membership number and this will pick up the assessment where you last left off.


Other functions

Jump to cluster – drop down that allows you to quickly jump to the start of each cluster in the FPF
Back to Tutor Area - takes you back to your Tutor Area page. Please use 'Quick save' to ensure that you do not lose any selections and text.
Back to Previous page – takes you back to the previous page. Please use 'Quick save' to ensure that you do not lose any selections and text.
X/Y completed status – provides you with details of the number of FPF descriptors you have selected. It is not necessary to select all descriptors if they do not apply to the foundation pharmacist's practice. The Foundation Programme is developmental, and it should be used to track and review progress over time.

This figure may be useful for you to gain an overview of competencies and descriptors demonstrated at key milestones of the pharmacist’s practice, so you can see how they have progressed over time.


Rating definitions



Rarely

Very rarely meets the standard expected. No logical thought process appears to apply.

Sometimes

Demonstrates expected standard practice less than half of the time observed. Much more haphazard than 'mostly'.

Usually

Demonstrates expected standard practice with occasional lapses.

Consistently

Consistently demonstrates the expected standard practice, with very rare lapses.


Not assessed – not able to make a selection as the competency/descriptor does not apply to the interaction, scenario, task, activity or service.

Previous – indicates the previous rating, so you can compare how the foundation pharmacist has progressed since their last self-assessment. Only the most recent grading will be displayed, you will not be able to view all previous rating.


Manage your Foundation Framework Assessments

Draft and completed Foundation Framework self-assessments will be listed here in descending date order, most recent assessments first. Use the arrows next to the column titles to change the view order according to your preferences.

The search box will allow you to refine assessments by key terms, names, or dates.

Last modified – date that you last made amendments
Date completed – date you completed the assessment
Member – name of your foundation pharmacist(s)
Status – status of assessment. Draft versions are editable, completed versions are read-only
Progress – indicates % of FPF descriptors selected (is a % of 90 descriptors)
Days left to finish – only visible for draft assessments. You have 90 days from the start date to edit the assessment. Once 90 days has elapsed the assessment will automatically become completed and you will no longer be able to make edits.
Finish – changes the status to 'Complete'. You will not be able to make edits once the assessment has been completed.
Discard – deletes assessments. Please note that once deleted, the assessment cannot be retrieved.
Edit – enables you to edit a partly completed (draft) assessments
View – enables you to view read only versions of assessments
Export pdf – downloads a pdf version which you can share with others, e.g. fellow tutors and colleagues.

You are only able to view 5 assessments at a time in the summary list, use the < Previous and Next > arrows to view assessments on other pages.

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