Terms and conditions


Website terms of use Website terms of use

The Website is operated by the Royal Pharmaceutical Society of Great Britain, incorporated by Royal Charter in England and Wales under company number RC00079 and having its principal business address at 66-68 East Smithfield, London, E1W 1AW (‘we’ and ‘our’).

These Website Terms of Use (together with the documents referred to in it) (‘Terms’) explain how you may use our website www.rpharms.com and our associated web pages (‘Website’), whether as a guest or a registered user (‘you’ and ‘your’). Use of the Website includes accessing, browsing, posting, linking to or registering to use our site.

Access to and use of the Website constitutes your acceptance of these Terms and your agreement to comply with them. Please read these Terms carefully before you start to use the Website.

We reserve the right to amend these Terms from time to time.

Section A of these Terms applies to all sections of our Website (including to the Networking section of our Website).

Section B of these Terms applies to your access to and use of our Networking Groups.

SECTION A – USE OF OUR WEBSITE

  • 1.CONTENT DISCLAIMER
  • 2.OWNERSHIP OF THE WEBSITE
  • 3.PRIVACY
  • 4.PERMITTED USE OF THE WEBSITE
  • 5.THIRD PARTY LINKS AND RESOURCES IN OUR WEBSITE
  • 6.ACCESSING OUR WEBSITE
  • 7.MEMBERS-ONLY ACCESS (INCLUDING REGISTERED USERS)
  • 8.VIRUSES
  • 9.LIMITATION OF LIABILITY
  • 10.CHANGES TO OUR WEBSITE
  • 11.APPLICABLE LAW

1. Content disclaimer

While we have taken all reasonable care in the creation, selection and assembly of the content of our website, all such content (including any third party information, products or materials) is provided 'AS IS' and no warranty or representation is given in relation to its accuracy or appropriateness.

You use the service and the information and material on the Website at your own risk. To the maximum extent permitted by law, we shall not be liable for any claims, losses, injuries, penalties, damages, costs or expenses arising from the use of, or inability to use, the Website or any of its content, or from any action taken, or omitted to be taken, as a result of using the Website or its content.

The content on our Website is provided for information only. It is not intended to amount to advice. You must obtain professional or specialist advice before taking, or refraining from, any action on the basis of the content on our Website.

2. Ownership of the website

This Website and all intellectual property rights in it including but not limited to any content (including but not limited to text, photographs, graphics and software) are owned by us, our licensors or both (as applicable). Intellectual property rights means rights such as: copyright, trade marks, domain names, design rights, database rights, patents and all other intellectual property rights of any kind whether or not they are registered or unregistered (anywhere in the world). We and our licensors reserve all of our and their rights in all such intellectual property. This means, for example, that we and they remain owners of them and are free to use them as we and they see fit.

Nothing in these Terms grants you any legal rights in the Website other than as necessary to enable you to access the Website. You agree not to adjust or try to circumvent or delete any notices contained on the Website (including any intellectual property notices) and in particular in any digital rights or other security technology embedded or contained within the Website.

You agree not to reverse engineer or decompile any parts of the Website.

Trade marks: ‘ROYAL PHARMACEUTICAL SOCIETY’ is our trade mark. Other trade marks and trade names may also be used on this Website. Your use of any trade marks which appear on the Website is strictly prohibited unless you have our prior written permission.

3. Privacy

Our Cookies and Privacy Statement sets out the terms on which we process any personal data we collect from you, or that you provide to us. By using our Website, you consent to such processing and you warrant that all data provided by you is accurate.

4. Permitted use of the website

The Website is for your personal and non-commercial use only. You must not use any part of the content on our site for commercial purposes without obtaining a licence to do so from us or our licensors (as applicable). You may retrieve and display the content on a computer screen in accordance with your licence.

Other than for your own private personal use, you may not download or copy, store in any medium (including any other web site), distribute, transmit, re-transmit, modify, show in public or make commercial or business use of any part of the Website  without our prior written consent. By accessing the Website you agree not to use the content for any illegal or improper purpose.

We may prevent or suspend your access to the Website without prior warning if you do not comply with any part of these Terms, any terms or policies to which they refer or any applicable law.

5. Third party links and resources on our website

The Website may contain hyperlinks or references to third party websites other than the Website. Any such hyperlinks or references are provided for your convenience only. We have no control over third party websites and accept no legal responsibility for any content, material or information contained in them. The display of any hyperlink and reference to any third party website does not mean that we endorse that third party's website, products or services. Your use of a third party site may be governed by the terms and conditions of that third party site.

6. Accessing our website

We do not guarantee that our Website, or any content on it, will always be available or be uninterrupted. Access to our Website is provided on an ‘as is’ basis. We may suspend, withdraw, discontinue or change all or any part of our Website without notice. We will not be liable to you if for any reason our Website is unavailable at any time or for any period.

You are responsible for making all arrangements necessary for you to have access to the Website.

You are also responsible for ensuring that all persons who access the Website through your internet connection are aware of these Terms and other applicable terms and conditions, and that they comply with them.

7. Members-only access (including registered users)

We use the details you give us during registration to provide you with access to sections of our Website that are only available to members of the Royal Pharmaceutical Society of Great Britain (“Members”), to update your records on our membership database, and we may also use this information for the other uses described in our Cookies and Privacy Statement (see paragraph 3 above, Privacy).

We will provide you with a personal user account (“Account”) for accessing Members-only sections of the Website (“Members Site”) which you can update at any time using the 'My profile' area of the Website.

It is your responsibility to ensure that your data within your Account is current and accurate. If you do not ensure that your data is current and accurate, your access to the Members Site may be terminated. If we believe that you have provided information that is false, or we consider in our sole discretion may be false, we reserve the right to terminate your access to the Members Site immediately without notice and without any liability to you.

You agree that you shall take all steps necessary to protect your Account password and keep it secret. You agree that you shall not give your Account password to anyone else or allow anyone else to use your password or Account. You are responsible for notifying us as soon as possible if you believe that the security of your password has been compromised.

We will not be responsible to you for any loss that you suffer as a result of an unauthorised person accessing your Account and we accept no responsibility for any losses or harm resulting from its unauthorised use, whether fraudulently or otherwise.

8. Viruses

We do not guarantee that our Website will be secure or free from bugs or viruses. You are responsible for configuring your information technology, computer programmes and platform in order to access our Website. You should use your own virus protection software.

You must not misuse our Website by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to the Website, the server on which our site is stored or any server, computer or database connected to our site. You must not attack our Website via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use the Website will cease immediately.

9. Limitation of liability

Nothing in these Terms excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by English law.

To the extent permitted by law, we exclude all conditions, warranties, representations or other terms which may apply to our Website or any content on it, whether express or implied.

We will not be liable to you or any other Website user (“User”) for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:

  • use of, or inability to use, our Website; or
  • use of or reliance on any content displayed on our Website.

The Website is for your personal and non-commercial use only and we will not be liable for:

  • loss of profits, sales, business, or revenue;
  • loss of anticipated savings;
  • business interruption;
  • loss of business opportunity, goodwill or reputation; or
  • any indirect or consequential loss or damage.

You use the service and the information and material on the Website at your own risk. We shall not be liable for any claims, losses, injuries, penalties, damages, costs or expenses arising from the use of, or inability to use, the Website or content, or from any action taken, or omitted to be taken, as a result of using the Website or its content.

10. Changes to our website

We may update our Website from time to time, and may change the content at any time. However, please note that any of the content on our Website may be out of date at any given time, and we are under no obligation to update it to correct errors or otherwise.

11. Applicable law

These Terms are governed by and construed in accordance with the laws of England. By accessing the Website you agree to accept the exclusive jurisdiction of the English Courts in relation to any dispute that may arise in connection with these Terms or your use of the Website.

SECTION B – USE OF NETWORKING GROUPS AND FORUMS

The terms in this section B apply to your use of the Networking section of our Website (https://www.rpharms.com/network and our associated web pages).

Access to and use of any of our networking groups constitutes your acceptance of the terms in both Section A and Section B of these Terms and your agreement to comply with them. Please read the following terms carefully before you register for and start to use the Networking section of our Website.

  1. NETWORK SERVICES
  2. YOUR USER ACCOUNT
  3. ACCESS TO GROUPS
  4. USE OF NETWORKS
  5. INDEMNITY
  6. RULES FOR USING GROUPS
  7. FEES
  8. CONTENT
  9. ADVERTISING AND PROMOTIONS

1. Network services

A number of open and secure access online groups are hosted on our website. In order to access, use and/or contribute to our networking groups you must be a Member of the Royal Pharmaceutical Society of Great Britain, or sign up for a registered user account. 

Some groups are open access and as a result are visible to all website visitors.

Our groups are designed to allow Members  and other professionals working in a similar specialty, with similar interests, or living or working in a similar location to share information, good practice and opportunities as part of an online community.

2. Your user account

We use the details you give us during registration (either via as a Member or as a registered user) to provide you with access to the Groups, to update your records on our membership database, and we may also use this information for the other uses described in our Cookies and Privacy Statement (see paragraph 3 of Section A above, Privacy).

It is your responsibility to safeguard your Account password and keep it secret (as described in paragraph 7 of Section A above, Members-only Access).

We will not be responsible to you for any loss that you suffer as a result of an unauthorised person accessing your Account and we accept no responsibility for any losses or harm resulting from its unauthorised use, whether fraudulently or otherwise.

3. Access to groups

You can unsubscribe from Groups at any time using the 'My profile' area of the website.

We do not guarantee that the Groups, or any content on them, will always be available or be uninterrupted. Access to the Groups is provided on an ‘AS IS’ basis.

We may suspend, withdraw, discontinue or change all or any part of the Groups or their content without notice. We will not be liable to you if for any reason one or more Groups are unavailable at any time or for any period.

We have the right to suspend the account of any User and bar them from future use of the Groups if they violate these Terms.

You are also responsible for making your own back-up arrangements of any important data that you upload to any Group as we cannot accept any liability for loss of data resulting from your use of the Groups.

4. Use of networks

While accessing, using and/or contributing to one of more of our Groups you agree not to:

  • upload, post, publish, transmit or reproduce any information that:
    • infringes any copyright, trade marks or any other intellectual property belonging to a third party, or that you otherwise do not have a right to transmit under any law or under contractual or fiduciary relationships;
    • violates or infringes in any way upon the rights of others, including content which is inaccurate, false, hateful, threatening, abusive, offensive, harassing, unlawful, defamatory, libellous, tortious, slanderous, invasive of privacy or publicity rights, vulgar, obscene, profane, or is racially, ethnically or is otherwise objectionable;
    • is pornographic or sexually explicit; or contains nudity unless (in our opinion) it is justified in the context of an explanation of a clinical condition;
    • consists of links or recommendations to visit other websites that contain content which is not compliant with these Terms;
  • engage in conduct which in our sole discretion restricts or inhibits any other User from using or enjoying the Services;
  • impersonate any person or entity or falsely state or otherwise misrepresent your affiliation with any person or entity;
  • forge or otherwise manipulate uniform resource locators or other identifiers to disguise the origin of any content transmitted through the Services, to acquire unauthorized access to restricted areas of the Services, or for any other purposes;
  • promote or provide instructions, information or advice about illegal activities, promoting physical harm or personal injury against any individual or group.
  • stalk or otherwise harass another User;
  • collect or store personal data about other Users
and you agree to comply with all applicable laws, regulations and codes, for example (but without limitation) the Data Protection Act 1998 and the Code of Ethics for Pharmacists and Pharmacy Technicians and Professional Standards and related guidance documents.


5. Indemnity

You agree to indemnify and hold us and our moderators harmless from and against any losses, claims, costs, damages, liabilities, proceedings, fees and expenses arising from or in connection with your use of our Groups.

6. Rules for using groups

In addition to complying with these Terms, by accessing, using and/or contributing to our Groups you agree to follow our Group Rules.

7. Fees

We currently provide our Members with complimentary access to the Groups, however we reserve the right at any time to charge fees for your use of the Groups. If such fees are to be charged, we will notify you of this and we will give you the option of unsubscribing from the Groups or continuing to use them for the applicable fees.

8. Content

By submitting content to any of our Groups you warrant (i.e. confirm) that you have the right to submit that content (either because you own the content or you are licensed to publish the content to our Groups), and you agree to fully indemnify us and our moderators from and against any loss, claim, demand, cost and expense arising from or in connection with your breach of this warranty.

When content is displayed in a Group the contributor will be credited, using his/her username for this purpose. If the contributor no longer wishes to be credited following any editing of their submission he/she must make a request to the relevant moderator for their username to be removed from the content item.

The content of and opinions within discussion and exchange items contributed to Groups will be and remain the responsibility of the User who submitted them.

All content submitted to Groups may be subject to editing by us and our moderators. By submitting content to one or more Groups you authorise us and our moderators to display, edit or delete that content at our sole discretion.

Much of the content made available on Groups is provided by Users who are independent of us and/or the moderators of the Groups. Since neither we nor our moderators control such content we cannot guarantee its accuracy, integrity or quality and as such we cannot accept any liability for the content made available on Groups.

Please also read our Content Disclaimer at paragraph 1 of Section A above.

(i) Ownership of content

 

As between you and us, you own the content and information that you submit Groups but you grant us an irrevocable worldwide, transferable, sub-licensable non-exclusive, royalty-free license to use, store, copy, modify, distribute, publish, and process the information and content that you submit to the Groups without any further consent, notice and/or compensation to you or others by us.

(ii) Groups

For an explanation of the different types of Groups, please see our Group Rules.

Open groups

By submitting content to an open group you agree that we may re-publish any of that content anywhere on our Website or elsewhere.

Closed groups

Our current policy is that Group moderators should not re-publish content that Users submit to a closed group. However, please note that Groups (including closed groups) allow you to participate in networks where Users can exchange information. You consent to participating in such an environment where it cannot be guaranteed that information you submit (to open or closed groups) will not be reproduced elsewhere, including outside of our Website.

We shall not be liable for unauthorised reproduction or distribution of information that you submit to one or more Groups. Information you submit will be displayed on Groups and can be printed out and distributed by Users.

(iii) Copyright (or other) infringement

We respect the intellectual property of others, and we require that our Users do the same. You agree not to use any content accessed and/or downloaded from Groups for the purpose of securing personal or commercial gain without the express prior permission of the copyright owner. You also agree not to pass such content to any other website or to publish it anywhere else outside of the relevant Group without the express permission of the owner of that content (see Ownership of content above).

Any content used by you from Groups for study purposes or non-commercial research should acknowledge the copyright owner in appropriate citations in any output produced.

If you believe that a copy of your work is made available on one or more Groups without your consent and/or that a copyright (or other) infringement has occurred, please supply us with the following information:

•a description of the work that you claim has been infringed;

•details of where the infringing material is located on our Website;

•your contact details;

•a statement by you that you believe in good faith that the use of the work on one or more Groups is not authorised by the owner of that work or any person entitled to publish that work to a Group.

Please forward this information to our Networks Manager at [email protected].

(iv) User emails

As we do not have control over the emails that Users choose to send to each other, we cannot accept any liability in connection with their contents.

If you are receiving emails from another User that is in breach of these Terms or our Group Rules (for example emails that contain unsolicited advertising or offensive or harassing content) then please inform the moderator(s) of the relevant Group. Or, if you do not know which moderator to contact, please contact our Networks Manager at [email protected].

9. Advertising and promotions

All advertising is strictly prohibited in order to protect the quality and focus of the Groups and the privacy of the User community. This includes adding any content that could be deemed by us or other Users to be unsolicited advertising and/or "junk mail". Content that must not be added to the service specifically includes (but is not limited to): advertising of professional, commercial or personal products, services and jobs/career opportunities.

Advertising research projects on Groups - Users must not post clinical research questionnaires directly onto the service as this is deemed to be an inappropriate way to secure participation into a piece of clinical research.

If you wish to advertise research projects on Groups then please contact your Group’s moderator(s) It will then be up to the moderators of that Group to decide whether they approve your item for display on the Group. Inclusion of any such invitation to participate in a research project on the service in no way implies endorsement of the project by us or any of our partners or moderators. It is the responsibility of each individual User to decide whether they wish to actually participate in the project, following receipt of the full details from the researchers.

Voluntary opportunities on Groups, including unpaid opportunities which emphasise learning, skill development and/or practical experience – can be added to Groups, but only to the news section of an appropriate Group. All other voluntary opportunities will be assumed to be job advertisements which are prohibited on Groups and may therefore be removed without notice.

Networking group rules Networking group rules

(1) EXPLANATION OF GROUPS AND MODERATORS

These rules are aimed at the Networking groups (“Groups”) user base and will be used to help users understand how Networks will be controlled and governed.

The Groups structure will be made up of open, closed and hidden groups. The definition of an open group is anyone is able to join e.g. the General Group is made up of pharmacists from all backgrounds and may include some non-pharmacists who are invited experts to support the group. Open groups aim to promote the open discussion and review of information.

Closed groups are aimed at dealing with specific topics or clinical practice and users have to have a valid reason for joining that group, and make a request to the moderator of that group to get access approved. An example of a closed group is the Secure Environment Pharmacists Group.

Hidden groups are for our internal use only.

Groups

  • Members can belong to a number of Groups if they wish
  • Members can request to join a closed group via the moderator of that group
  • Experts who are not members of the Royal Pharmaceutical Society can be invited by a Group to be a guest.  This request will need to come to the Networks Manager.
  • If a group falls into non-activity for an extended period it can be removed by the Networks Manager.

Setting up a new Group

Members submit an online application form covering the following areas, which is directed to the Networks Manager:

  • Why do you want to form a focus group?
  • Outline the benefits to the Royal Pharmaceutical Society, its members and to the profession as a whole – brief
  • What will be the Group’s key focus area?
  • Where is membership likely to come from? (sector / content)
  • Will the Group have a local or national focus? If you are applying to set up a local Group we need to understand the interface with your Local Practice Forum
  • Expected membership size (estimate) – minimum size 6
  • Provide contact details for lead contact(s) / moderators - minimum 2 (see moderator rules below)
  • Provide text for the Group’s  homepage:  Scope (including target audience) and Aims /objectives
  • If a Group already exists outside our Website we will generally not want to compete with that Group, but may instead like to work in partnership with it and towards a collaborative model.

Moderators

We very much welcome the role of the moderators in our Groups and appreciate their work with us in making Networks a successful environment.  Moderators exist across all Groups and have been recruited by us to help offer advice, and monitor content of their Group.  In most cases they are volunteers and external to our staff. 

The main objectives of a moderator are as follows:

  • Help monitor the activities of the Group
  • Help ensure there is professional conduct in the content posted by Group members
  • Respond to requests from users if they request to join their Group in a professional and efficient manner
  • They have the right to accept or reject members or guests from their Group if there is alleged breach of our terms and conditions or rules by any users
  • Check that any complaints made by members are being dealt with efficiently alongside other moderators and the Networks Manager
  • Relay any concerns or improvements back to the Networks Manager
  • Help to harvest content of the Group for the main website
  • Share advice and guidance with other moderators by using the Moderators Group

(2) GROUP RULES FOR USERS

The Group Rules For Users as set out below are designed to ensure that Groups are a safe place for professional information exchange, discussion and knowledge sharing.  

Users are required at all times to adhere to these rules, as well as to our Website Terms of Use (http://www.rpharms.com/footer/terms-and-conditions.asp), when accessing, using and/or participating in any Group.

1. Use Groups to learn from and to support your colleagues

Take from Groups what you consider is useful, but also give back what you can, when you can. Share your knowledge and resources on the site and encourage others to do the same. Be polite and respectful at all times and remember that others may have a different point of view or level of understanding/experience and therefore may not agree with you. Remember that you can disagree without becoming disagreeable.  We are trying to accommodate pharmacists from all sectors.

2. Use workplace support first, where appropriate

Your agreed support structures or procedures should always be considered first before seeking colleagues support on Groups, eg, clinical supervision or local protocols.

3. Add your content just once

Save time and effort by only adding content to one area of our Website. The moderators will share content to other Groups if it is relevant and appropriate to do so.

4. Do not use Groups for advertising

Do not advertise for personal or commercial gain.  This specifically prohibits advertising paid jobs or professional services on the site for pharmacists or patients. We reserve the right to edit or remove advertising. Recommending professionally relevant resources is permitted, please read our guidance on recommendations.

5. Be clear, courteous, concise and constructive

Summarise the theme in the title, use simple, accessible but professional language, write out abbreviations in full, adopt a friendly tone, do not write in capitals or overuse exclamation marks and if appropriate sign off and thank people at the end.

6. You are responsible for your actions on this site

Always appraise, reflect upon and validate what you read and ensure you have a sound basis for your decisions and actions and only operate within your scope of practice and experience. If in doubt seek guidance from clinical colleagues or supervisors or seek further evidence before acting.

7. Respect copyright, data protection, privacy and the Code of Ethics at all times

Do not distribute text or graphics that are copyright protected unless you have permission to do so. Clearly state your source if you quote a book, journal, website or other reference. Do not publish onto Groups another person's contact details unless you have their explicit consent to do so.  

Do not publish examples of patients' medical records anywhere on this site.

These Group Rules For Users form part of our Website Terms of Use for using Groups.

Membership terms and conditions Membership terms and conditions

These Terms and Conditions outline what You sign up to when You become a member of the Society in any category, the Faculty membership as well as Yours and our rights under the agreement


DEFINITIONS
 

Membership agreement

The agreement between Us/We (the Society, the professional body) and You/ Your (the member)

Terms and Conditions

The rules You must abide by as part of this agreement

Royal Pharmaceutical Society

We, the professional body, RPS,  the Society

Society Membership

Membership of the Royal Pharmaceutical Society

Membership 
Category

 The category of membership You hold known as either Fellow, Member, Associate or Pharmaceutical Scientist or student

Faculty

The professional recognition programme for RPS members

Faculty Membership

Membership of the RPS Faculty

Faculty Stage

The Stage of Faculty membership You  hold as either  Stage I member, Stage II member or Faculty Fellow

Post nominals

The designatory letters You are awarded to use after Your name indicating Your  category of RPS membership and, if relevant, Your Faculty stage 

The Regulator

The General Pharmaceutical Council (GPhC) or any other name it may be known by from time to time, and any statutory body subsequently established to carry out all or the substantial functions of the GPhC

The Register

The register of pharmacists administered by the GPhC or the predecessor regulator

Fees or Membership fees

All relevant fees You must pay us to be a member of the Society including for Faculty Membership

Membership benefits

Privileges, products and services provided by the Society to its members

Written or in writing

Communication that is either printed or electronic, which includes e-mails

Laws of the Society

The regulations, and codes, guidance or requirements of the Society as made available to members on the Society’s website

Misconduct

Behaviour which goes against the Laws of the Society, or any other professional standards which we from time to time adopt or observe

Good Standing

An applicant/member of good standing adheres with the Laws of the Society, its Terms and Conditions and where relevant, the statutory requirements of the General Pharmaceutical Council and the Code of Ethics & Standards

Suitable Standing

An applicant/member who has breached either the Terms and Conditions of membership and or the statutory requirements of the General Pharmaceutical Council and the Code of Ethics & Standards, can be considered to be of suitable standing where he or she demonstrates considerable effort and willingness to be of good standing and will be likely to meet those requirements over time. This decision will be determined by the Society at its sole discretion.

Membership Committee

The appointed group of RPS members that review non-standard applications and membership from time to time as and when required

Professional Credentialing Panel

Stewards of curricula/syllabus for professional development beyond registration alignment of both assessments and curricula.

Charter

The Royal Charter which incorporated the Society in 1843 as supplemented in 2004 and amended with effect from 27 September 2010.

1. Memberships 
1a. Society Membership and Eligibility

  • You must be of good or suitable standing in order to be a member of the Royal Pharmaceutical Society
  • To be eligible for membership, You must meet the requirements relevant to the category of membership You are applying for
  • We may check Your eligibility for membership with another organisation such as the GPhC where relevant and You may have to provide proof that You meet the requirements to join the Society. We will not accept Your application if we can’t confirm Your eligibility.
  • If You are on the Register and are undergoing a formal review of Your professional standing You must tell us, we may have to put Your application on hold and will refer Your application for review by our Membership Committee. It does not mean that Your application will be subsequently unsuccessful. 
  • We have the right not to accept applications for any reason but will offer You the opportunity to appeal the decision. 
  • By submitting an application for  membership You confirm You have read and understood these Terms and Conditions and agree to keep to them and the Laws of the Society
  • By completing an application for membership You confirm You have read and understood the requirements for eligibility of membership. If we do not accept Your application for membership on grounds of ineligibility, You will only be entitled to a refund of up to 50% of any fees already paid.
  • If we accept Your application and You pay Your membership fee, we will enable Your access to all member services

We may amend our membership criteria from time to time. You should review our website where we will highlight updates on our Membership page
1b. Faculty Membership and Eligibility

  • To be eligible for Faculty membership You must be an existing member of the Society in any appropriate membership category and be of good standing as set out in section 1a. 
    • Existing member means You have paid all required membership fees and Your membership status is not Lapsed
  • You must have completed at least two years of post registration practice 
    • Your submission of a statement of eligibility is a formal declaration by You, that You have completed at least two years of post registration practice and are entitled to access Faculty resources
  • You must provide evidence and information by building a portfolio which demonstrates You have achieved the required level of professional practice as set out in the “Faculty Handbook” 
    • We will refer the evidence and information You have provided to the relevant assessment board who will make a formal assessment as set out in the assessment guide (due to be published at the end of June 2013) 
  • Your  awarded Faculty membership will reflect the stage   of professional practice You have demonstrated
    • Your Faculty membership will commence from the date of our confirmation of Your Faculty post-nominals.
  • The requirements for attaining Faculty membership is set out in detail in the “Faculty Handbook” to which we will refer You from time to time in relation to terms and conditions, and policies which apply
  • If we do not make explicit reference to some points here but which is understood to form part of any terms, rules or policies You or we must follow, which are set out in the “Faculty Handbook”  we may later refer to that section of the Handbook to inform You of these points.

2. Membership Committee

  • We will inform the Membership Committee of members who have either been removed/ suspended from the Register or subject to a criminal investigation. The committee will recommend appropriate and proportionate action both in terms of support and Your membership generally.
  • You must abide by decisions made by the Membership Committee.
  • You have the right to appeal decisions made by the Membership Committee. We will explain Your rights under our appeals process.

3. Faculty Board and Quality Assurance Panels

  • We will ensure that the Faculty operates in an open, transparent, efficient, fair and equitable manner and conform to relevant standards and principles through the Faculty’s Quality Assurance Panels – Professional Credentialing, Curricula and Accreditation – with oversight and strategic direction setting from the Faculty Board.
  • You have the right to appeal decisions affecting Your Faculty membership and Status. We will explain Your rights under our appeals process.

4. Membership fees
4a. RPS Membership Fees 

  • When You become a member, You agree to pay an annual subscription for the services and benefits we will provide
  • If You choose to pay Your membership fee by Direct Debit we will automatically renew Your membership each year until You tell us not to or You cancel the payment instruction with Your bank. Your rights relating to this type of payment instruction are protected separately by the Direct Debit Guarantee.
  • We will confirm the relevant terms for Your chosen payment method over the phone or in writing before we debit Your account  
  • We will send You a payment reminder for Your membership at the end of each membership year which You ought to pay at least 30 days before Your membership ends. If You are paying by Direct Debit we will send You an advance notice as required before we debit Your account   
  • You will not be entitled to a refund of any fees already paid unless we make an error in which case we will refund the erroneous payment

We are allowed to change the membership fee or introduce additional charges and will notify You at least 30 days before they apply. 4b Faculty Membership Fees

  • When You submit Your portfolio for assessment and we accept Your submission, You agree to pay a one off assessment fee
    • The assessment fee will be due for each submission for assessment You make and is non-refundable
  • On being  awarded Faculty membership You agree to pay an annual subscription for additional services and benefits You will become entitled to, which we will include as part of Your annual RPS membership renewal payment
  • Faculty fees are subject to all the same restrictions and policies such as our refund policy as set out herein

5.  Cancellation of Memberships 
If You no longer wish to be a member of the Society You may opt out of renewing in writing providing at least one month’s notice before the start of the upcoming membership year.If You no longer wish to be a member of the Faculty You have the right to opt out of renewing in writing providing at least one month’s notice before the start of the upcoming membership year. Your RPS membership will not be affected 
If we make an error with processing Your membership fee resulting in fees being collected after cancellation, and You have told us in writing at least one month before the payment is due, we will refund the erroneous payment.

  • If You do any of the following we will be able to cancel Your membership at any time without notice and do not have to pay back any fees already paid: 
    1. Do not keep to the Terms and Conditions of Membership or the Laws of the Society 
    2. Fail to pay Your membership fees by the payment date we agreed 
    3. No longer make Your regular payments and do not make alternative arrangements   
    4. If You are no longer of good or suitable standing, are  alleged to be involved in any activity which in our opinion could jeopardise our reputation as the professional body, the reputation of our members or the pharmacy profession in general   
    5. Engage in any other activity that we may consider to be misconduct  
  • We have the right to defer a decision to cancel Your membership to our Membership Committee. Your membership may be suspended and You will not be entitled to access any benefits.
  • Faculty membership is exclusive to RPS members. If You cease being an RPS member for any reason including if You or We cancel Your RPS membership, You will no longer be a member of the Faculty.
  • If You or we cancel this agreement under any circumstance, We remain entitled to collect from You any outstanding membership fees for the relevant period Your during which membership was active

6. Post-nominal designatory letters, and Society Fellowship

  • You are entitled to use designatory letters after Your name appropriate to the category of membership You hold. The membership team will tell You which designatory letters You can use.
  • Faculty members are entitled to use additional designatory letters after their name appropriate to their Faculty stage. The Professional Credentialing Panel will tell You which designatory letters You can use.
  • You will immediately lose the right to use any designatory letters after Your name including Faculty post-nominals if Your membership is not kept up to date i.e. if You cancel Your membership or stop paying Your fees

RPS Fellowship is an awarded status reserved for members who meet additional criteria. If Your membership ceases for any reason, You can no longer retain the status of Fellow. You must request restoration of this awarded status in writing. 
7. Membership card & certificate 

  • We will send You a membership card and certificate when You become a member of the Society. You will be sent a replacement card every time You renew Your membership.
  • Your membership card and certificate are not endorsements to practise as a pharmacist nor can either be used as proof of Your good professional standing or entitle You to special privileges other than as made available through the Society.  
  • Membership cards and certificates remain the property of the Society

8. Personal Data and Marketing

  • If you have chosen to provide us with your personal details, that data will only be used by us in accordance with these terms and conditions, for the purpose of the legitimate aims and objectives of the society.
  • Any information you provide to us will be put onto our database and processed by us for marketing purposes, market research, tracking of sales data, contacting you regarding membership renewals, late payment and other membership information. All communication and data processing is carried out in order to provide you with services, contact you, or send you publications.
  • We may disclose your data to specially selected third parties, professional advisers, agents and suppliers only for the purposes set out in these terms and conditions. Disclosure of data to third parties, suppliers, or agents will only occur for the purposes of contracting with Data Processors pursuant to a strict Data Processing Agreement, to enable marketing campaigns for the purpose of notifying members regarding expired, pending, altering or renewing membership or other membership purposes.
  • Indicating your acceptance to these terms and conditions, indicates your acceptance to having your data processed in this way. If you do not consent to having your data processed in this way please contact [email protected]

9 RPS Services and Resources
 9a RPS Support

  • Any advice that You receive from the Society by way of RPS Support (which includes telephone advice, responses to any submission made by You via our online enquiry form and responses to any email queries) or other communications is provided to You subject to the following Terms and Conditions for information and advice. The submission by You of an enquiry via any of the methods mentioned above shall constitute acceptance of those terms and conditions.    

9b Faculty Resources and Tools

  • All eligible members of the Society who have completed a minimum of up to two years of post registration practice will upon correctly completing and submitting through an accepted method, a statement of eligibility form, will be granted access to the Faculty resources and tools

9c General

  • When We offer a service to members We will ensure it is relevant and accessible
  • We will keep You informed about the Society and any changes that affect Your membership.
  • We will provide You with an opportunity to influence the Society’s approach to membership.
  • We will stand by any promise, offer or promotion We make available to You during the course of Your membership.
  • We will ensure we have adequate and suitable systems and procedures in place and offer a high level of service
  • We will fix any disruption to the service You experience as promptly as is reasonably possible

We retain the right to alter, suspended or withdraw services, products, privileges or offers at anytime without notice
10. The Society and Governing Law

  • In some circumstances we may decide not to do something which we are entitled to do under these terms, or the Laws of the Society but it does not mean we are waiving (giving up) our rights.  
  • These terms and conditions shall be governed by and construed in accordance with English law.

11.  Refund of membership fees

  • We do not refund membership fees including Faculty assessment fees and renewal fees already paid under any circumstance
  • If You are paying by Direct Debit We will send You an Advance Notice of any pending payment at least ten days before Your payment is due. If You fail to alert us to any errors which result in an error with Your payment amount or the due date You will not be entitled to a refund
  • Exceptions  may apply as described under:
    • Membership & Eligibility, see section 1a
    • Membership Fees, see section 4
    • Cancellation of memberships see section 5
  • If You believe You  any of these exceptions apply, You must make Your claim within 6 months of the original payment being made, otherwise We will not be obliged to make any repayment

Advice and information Advice and information

Any advice that you receive from the Royal Pharmaceutical Society (“RPS”) by way of its helpline (which includes telephone advice, responses to any submission made by you via the RPS online enquiry form and responses to any email queries) or other communications is provided to you by RPS subject to the following terms and conditions. The submission by you of an enquiry via any of the methods mentioned above shall constitute acceptance of the following terms and conditions.  You agree with RPS that:

  1. Advice and information is provided by RPS to members of RPS on pharmacy matters including but not limited to medical, ethical and practical issues. You acknowledge that you shall not rely on any advice given by RPS in respect of any purpose other than the purpose for which the advice was intended to be given. Advice or information provided by RPS does not constitute legal advice and cannot be relied on as such.
  2. RPS does not endorse any treatments or products discussed during advice given by or included in any communication from RPS.
  3. In receiving advice from RPS, you agree that you shall interpret such advice in light of your own professional knowledge and all relevant pharmacy and healthcare literature and guidelines. 
  4. To the fullest extent permitted by law, RPS shall not be liable to you whether in contract, tort (including but not limited to negligence), under statute or otherwise arising out of or in connection with advice given by RPS and you agree that such advice is given by RPS with reference to relevant pharmacy and healthcare guidelines, publications and/or standard practice at the time that such advice is given and accordingly RPS accepts no liability for the inaccuracy of such advice and is making no promises in respect of any results that may occur as a result of you following such advice. 
  5. Without prejudice to any other provision of these terms and conditions, you agree that RPS shall have no liability to you in respect of any loss, liability or damage that you suffer as a result of or in connection with the death or personal injury of any person to whom you have given advice whether such death or personal injury was caused by RPS’s negligence or not.
  6. Without prejudice to the provisions of the clauses above, in the unlikely event that RPS is found to incur any liability in respect of advice given to you by RPS, the total liability of RPS in respect of such advice for any loss, liability or damage, howsoever caused, whether in contract, tort (including but not limited to negligence), under statute or in any other circumstances will be limited to the amount of monies that RPS receives from its insurers in respect of such liability.
  7. Without prejudice to clause 5 above, nothing in these terms excludes RPS’s liability for death or personal injury caused to you by RPS’s negligence or for fraud or fraudulent misrepresentation.
  8. A reference in these terms and conditions to RPS includes all of RPS’s employees, agents and other representatives.
  9. These terms and conditions and any dispute or claim arising out of or in connection with them or their subject matter shall be governed and construed in accordance with the law of England and Wales. You and RPS irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with these terms and conditions or their subject matter.

Events refund policy Events refund policy

CONFERENCES

Terms and Conditions

Should you find that you are not able to attend the event after booking a place, please notify us in writing as soon as possible, via email. If a colleague is able to attend in your place and you notify us in writing, we are pleased to accept the substitution at no charge. Substitution is permitted at any time if notified in writing up to three working days prior to the conference.

In the event that it is necessary to cancel a registration, please notify us in writing via email. The time of notification is taken at the date of receipt of your request. For cancellations, the following refunds will apply:

• More than 30 working days before the event = 100% of the fee (minus 15% admin fee)

• 30 –14 days = 75% of the fee

• Less than 14 days = no refund

We reserve the right to amend the programme.

In the unlikely event that the conference is cancelled, delegates will receive a full refund of the fees but we can not be held liable for other expenses incurred by delegates. Please note that no refunds will be given where notification of non attendance is not received and acknowledged by the Society.


COURSES and WORKSHOPS*

Terms and Conditions

Should you find that you are not able to attend the event after booking a place, please advise us in writing as soon as possible. If a colleague is able to attend in your place and you notify us in writing, we are pleased to accept the substitution at no charge. Substitution is permitted at any time if notified in writing up to 3 working days prior to the event.

In the event that it is necessary to cancel a registration, please notify us in writing via email. The time of notification is taken at the date of receipt of your request. For cancellations, the following refunds will apply:

• More than 30 working days before the event = 100% of the fee

• 30 –14 days = 75% of the fee

• Less than 14 days = no refund

We reserve the right to amend the programme.

In the unlikely event that the course is cancelled, delegates will receive a full refund of the fees but we can not be held liable for other expenses incurred by delegates. Please note that no refunds will be given where notification of non attendance is not received and acknowledged by the Society.

*Courses and workshops include all events which have one or more days of educational content.


WEBINARS

Should you find that you are not able to attend the event after booking a place, please notify us in writing as soon as possible via email as a courtesy to other participants to ensure that the webinar starts on time. 


RPS EVENTS TEAM CONTACT DETAILS

Telephone: 0845 257 2570

Fax: 020 7572 2506

Email: [email protected]

Web: www.rpharms.com/events 

Mentoring terms and conditions Mentoring terms and conditions

Use of RPS Mentoring Service
These terms and conditions set out your rights, obligations and restrictions for use of the Royal Pharmaceutical Society of Great Britain’s (“RPS”) mentoring service (the “RPS Mentoring Service”). Prior to participating in the RPS Mentoring Service, please read these terms and conditions carefully. If you do not agree with these please refrain from using the RPS Mentoring Service. 

Submission of Personal Details 
Completion of the registration form constitutes consent on your part for the information submitted to be shared with RPS and potential mentees or mentors. You represent and warrant that all registration information you submit is truthful and accurate and you will maintain the accuracy of such information (including your email address). 

Use of Mentoring Service
You may only use the RPS Mentoring Service for lawful purposes. You may not use it:

  • for purposes that would breach any applicable local, national or international law or regulation or in any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect
  • to transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam)
  • to knowingly transmit any data, send or upload any material that contains viruses or any other harmful programs;for infringements of copyrights, patents or trademarks;for inappropriate sexual conduct;for harassment of other users; orimpersonation of any persons for gain or benefit.

While the mentoring process will facilitate the professional development of both mentor and mentee, the RPS Mentoring Service should not be considered as a substitute for professional judgment. The final responsibility for judgments and decisions made by participants in the RPS Mentoring Service, and the actions that flow from them, lie with participants in this service. RPS therefore recommends that service users personally assess the professionalism, experience and credentials and references of the mentor and agree contractual terms before entering into any mentoring programme. They should also satisfy themselves that the mentor possesses the experience necessary to deliver against their requirements. 

While RPS has made every effort to ensure that mentoring provided through this service is of high quality and relevant to applicants, it cannot guarantee the integrity, quality or accuracy of the advice or guidance provided by mentors.

Confidentiality 
Pharmacists have a professional requirement for confidentiality in patient care and this should be extended to professional networking within the RPS Mentoring Service. The RPS Mentoring Service is a private network for mentors and mentees, and it is expected that the mentoring relationship will be an exclusive one-to-one relationship.Discussions between mentor and mentee and information received as a result of the RPS Mentoring Service should be kept confidential and not disclosed unless required by law.

Data Protection
Information about mentors and mentees submitted to the RPS Mentoring Service will be processed, stored and shared by RPS in accordance with the Data Protection Act 1998. This information constitutes personal information and will be used only for the purposes of administering the mentoring service, and not for any third party or commercial mailings.

Limitation of Liability 
The information in the RPS Mentoring Service is provided without any guarantees, conditions or warranties as to its accuracy. To the extent permitted by law, we, other members of our group of companies and third parties connected to us hereby expressly exclude:all conditions, warranties and other terms which might otherwise be implied by statute, common law or the law of equity; andany liability for any direct, indirect or consequential loss or damage incurred by any user in connection with the RPS Mentoring Service or in connection with the use, inability to use, or results of the use of it.This does not affect our liability for death or personal injury arising from our negligence, nor our liability for fraudulent misrepresentation or misrepresentation as to a fundamental matter, nor any other liability which cannot be excluded or limited under applicable law.

Amendments & Changes
RPS may revise these terms and conditions at any time.

Termination or Suspension of Use
RPS will determine, in its discretion, whether there has been a breach of these terms and conditions.  When a breach has occurred, RPS may take such action as it deems appropriate, including but not limited to immediate, temporary or permanent withdrawal of your right to use the RPS Mentoring Service.

Governing Law
These terms and conditions and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales. 

The English courts will have exclusive jurisdiction over any claim arising from, or related to the RPS Mentoring Service. 

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